Administrative Assistant - County Attorney

Summary Description

This part-time position provides administrative support for the operations of the County’s Attorney’s Office and performs related administrative, secretarial, and customer service duties.

Job Duties/Responsibilities

• Receives and responds to telephone, email, and in-person inquiries from staff or the public; responds to inquires or directs to appropriate staff members.
• Reviews and prepares law enforcement media to be downloaded and exported to prosecuting and defense attorneys.
• Prepares and maintains confidential files for legal assistants and attorneys.
• Develops and maintains electronic and paper files, records, and reports related to office business; performs data entry and database management functions.
• Maintains and updates department specific website or web-based forms.
• Receives, sorts, and prepares incoming and outgoing mail.
• Processes invoices, paperwork, applications, or claims on behalf of staff.
• Prepares a variety of written correspondence, letters, mailings, brochures, or presentations for staff; proofreads various written materials.
• Assists with maintaining adequate office supplies and materials; orders office supplies.
• Assists in maintaining a clean office environment.
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office policies and procedures.
• Knowledge of customer service principles and practices.
• Knowledge of the management of digital media files.
• Knowledge of confidential records management principles.
• Skill in the use of computers and job-related software programs.
• Skill in the operation of modern office equipment.
• Skill in oral and written communication.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

E-VERIFY PROCESS: Story County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with Story County must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity. Please be prepared to provide required documents on the first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-382-7200 or go to the US Citizenship and Immigration Services web page at: http://www.uscis.gov.

Physical & Environmental Characteristics

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light (24 pounds or less) objects.
• The work is typically performed in an office.