What are the responsibilities and job description for the Office Manager position at Stotz Equipment?
Job Details
Description
About Us:
Stotz Equipment is a John Deere dealer with 25 locations in 8 western states. We are currently looking for a person to act as the Office Manager at our American Falls, ID location. As an Office Manager, you would be the first point of contact for the company and will provide administrative support across the organization. You’ll be part of a highly driven and successful team where collaboration and excellence are at the heart of everything we do. If you're the kind of person who strives to do great work, excels in creative environments, thrives while working in a team, lives for problem-solving, and is friendly, professional, and genuine—this is the place for you. At Stotz Equipment, your ideas, experiences, and values matter. Stotz Equipment is also committed to employee development, and we offer opportunities for growth and advancement within our organization.
Key Responsibilities:
- Manage and maintain office operations, including office supplies, equipment, and facilities.
- Coordinate office meetings, appointments, and events, including booking spaces and arranging travel.
- Serve as the main point of contact for internal and external stakeholders, addressing general inquiries and coordinating with departments such as HR, Service, and Accounting.
- Oversee office maintenance, working with vendors and service providers to ensure the office is clean, functional, and safe.
- Maintain and organize office records, files, and other administrative documents.
- Handle and track office expenses, submitting reports as needed.
- Provide administrative support to senior management, including scheduling meetings, preparing agendas, and taking notes.
- Assist with onboarding new employees and managing office-related HR processes.
- Ensure compliance with health, safety, and regulatory policies, including maintaining required documentation for OSHA and other applicable regulations.
- Collaborate with Corporate Accounting to upload, allocate invoices and expenses, and assist with budget tracking and financial reporting.
Qualifications
Qualifications:
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills, with the ability to effectively interact with employees and customers.
- Strong ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment with competing priorities.
- Self-motivated and driven, with a proactive approach to identifying and addressing tasks and challenges.
- Ability to adapt to changing priorities and take on new tasks as they arise in a dynamic environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to work independently and as part of a team.
- Ensures accuracy in documentation, financial transactions, and maintains financial compliance.
- A degree in Business Administration, related field, or equivalent work experience preferred but not required
