What are the responsibilities and job description for the Administrative Assistant position at Stoughton Trailers?
Description
Job Purpose :
The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing the company's general administrative activities.
Essential Duties and Responsibilities :
- Oversight of the front office / reception
- Act as the point of contact for internal and external clients / visitors
- First point contact for the phone lines and transferring calls to the appropriate contact
- Receipt, processing, and distribution of days mail
- Develop and maintain a filing system.
- Provide general administrative duties including transcription, word processing, MS Power Point, and record keeping for the administrative departments.
- Organize and schedule meetings as well as take detailed minutes to send out to meeting participants.
- Monitor office supply closet inventories and place orders as required
- Assist with the coordination of onsite company events such as townhalls, after hours events, lunches for onsite meetings, etc.
- Ensure that all conference room fridges are stocked.
- Coordinating office space for new employees including updated name plates and office supplies for their first day.
- Manage the booking process for use of the company jet.
- Arrange for all flight, hotel, and rental car rates and complete reservations for all company departments.
- Perform all assigned tasks in a safe, efficient, timely, and accurate and highly productive manner according to company policy.
- Contribute to the team effort to produce a quality product.
- Attend scheduled work hours on a regular and timely basis with the ability to work overtime as needed. Maintain good attendance.
Above is a list of the most important responsibilities and functions, which are essential to the position. Employees must be able to perform these essential functions satisfactorily with or without a reasonable accommodation. Accommodations will be evaluated and provided to eligible employees on a case by case basis, depending on the employee's medical restrictions, work availability, the nature of the position, the position's essential functions and other relevant factors.
Qualifications :
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
