Office Administrator

Company Description

The warehouse of the future is equipped with our iFollow autonomous robots instead of forklifts and our Atlas 2D pallet shuttles or eScala tote shuttles that allow for high-density storage (no wasted space!) and scalable solutions.

As part of stow Group and over the span of more than 40 years, we’ve grown into a company with 10 manufacturing facilities, 19 commercial offices, and the know-how of around 2000 employees serving customers in 40 countries.

Early 2021, we opened our US Office and have already grown to around 50 people. It's exciting times to be at Movu!

Job Description

Are you a proactive, detail-oriented, people-person?  Are you a morning person who thrives multitasking? Do you love to channel Martha Stewart in setting a nice buffet yet also possesses ever so slightly above average computer skills? Do you have a high tolerance for coworkers who love puns and finding humor in challenges? Do you see an issue and think to yourself ‘I can help with that’?

We are seeking a highly organized and professional Office Administrator to manage front office operations and provide support in a fast-paced office and showroom environment. We need someone helpful with great work-product but also, because we’re a showroom hosting customers, it needs to be done with a smile and grace. Do you have the can-do attitude to become our dream candidate?

Key Responsibilities:

1. Front Desk Operations:
   • Greet visitors in a friendly and professional manner, ensuring a positive first impression.
   • Maintain a tidy and welcoming area.
   • Manage incoming mail, deliveries, and packages.
   • Provide administrative assistance.
2. Office Management
   • Maintain inventory of office and breakroom supplies and ensure they are regularly stocked and nicely presented.
   • Order office and breakroom supplies as needed.
   • Be the go-to contact when building management issues arise such as calling repair services.
3. Lunch and Meeting Scheduling:
   • Organize lunch meetings and occasional corporate events.
   • Arrange catering and meal services, ensuring timely delivery and impressive presentation.
   • Manage meeting calendars  and assist sales team for hosting customers.
4. HR Support:
   • Assist with the onboarding process for new hires, including preparing workstations, materials, and necessary access to tools and systems.
   • Coordinate and support new hire orientation sessions.
5. Tech Support:
   • Be the IT liaison and local hands to assist our overseas IT department.
   • Provide basic technical support to staff for office equipment, software, and systems.
   • Troubleshoot and resolve issues with computers, printers, and other office devices with the assistance of offsite IT department.
6. Travel Arrangements:
   • Coordinate travel itineraries, including booking flights, accommodations, and ground transportation.
   • Ensure all travel arrangements are well-organized and cost-effective.
   • Negotiate discounted hotel rates near jobsites.
   • Handle last-minute changes or adjustments to travel schedules.
7. Miscellaneous Projects
   • Assist with any miscellaneous projects. We are transitioning from startup to scale up; the landscape and scope changes regularly.
   • Supporting trade show planning. For example ordering and organizing for shipment booth items.
   • Willingness to expand tasks as company expands. ‘Grow with stow’ (and Movu).

Qualifications

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration or a related field preferred.
• Proven experience in administrative support or office coordination.
• Strong organizational skills with excellent attention to detail.
• Excellent communication skills (both written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to multitask and effectively prioritize tasks.
• Basic technical troubleshooting skills for office equipment and software.
• Positive, professional demeanor with the ability to maintain confidentiality.

Working Conditions:

• This is a full-time, in-office position. With time, it is possible to have limited hybrid.
• Ability to work in a fast-paced, dynamic environment.

Additional Information

What do we offer you?

1. 20 days PTO, 5 days paid sick leave, 11 US paid holidays
2. Medical (currently BlueCross BlueShield), Dental and Vision Insurance, including Family coverage, all currently 90% Company paid
3. Company paid Short- and Long-Term Disability Insurance
4. Company Paid Life Insurance
5. Company Paid Accidental Death & Dismemberment
6. 401K with employer match, currently 4%
7. Partial Tuition Reimbursement after 12 months
8. Gross Salary

Salary Range: $45,000.00 to $55,000.00 (Onsite Position) 

EEO

Movu US provides equal employment opportunities to all employees and applicants for employment. stow prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.