What are the responsibilities and job description for the Event Support Specialist position at StraCon Services Group, LLC?
StraCon Services Group, LLC is seeking a full-time Event Support Specialist to support base Public Affairs in Dahlgren VA. This position is contingent upon contract award. The Event Support Specialist is responsible for assisting in the planning and execution of visit agendas, events schedules and logistical support for a variety of events, including visits from distinguished individuals, commemorative events, and community gatherings for Department of Defense installation. Duties may include, but are not limited to the following requirements:
Essential Job Duties:
Essential Job Duties:
- Assist in the formulation and execution of visit agendas and sequences of events for various occasions, including visits from distinguished individuals, commemorative events marking historic milestones and anniversaries, and engaging community gatherings.
- Provide logistic support for events, including coordination of transportation, multimedia and visual information support, and ensuring accommodations.
- Collaborate with event planners, coordinators, and stakeholders to ensure seamless execution of events, including coordinating schedules, managing logistics, and addressing any issues or concerns that may arise.
- Assist in scheduling visits, managing schedules, and coordinating tours for distinguished visitors and guests, ensuring a smooth and memorable experience.
- Utilize MS Outlook and other scheduling tools to manage calendars, schedule appointments, and coordinate event logistics effectively.
- Provide administrative support for event planning activities, including drafting correspondence, preparing materials, and maintaining records and documentation.
- Assist in coordinating vendor services, including catering, audiovisual equipment, and event rentals, to ensure all logistical aspects of events are properly managed and executed.
- Serve as a point of contact for event attendees, guests, and participants, provide assistance, information, and support as needed throughout the duration of events.
- Maintain accurate records and documentation related to event planning and execution, including budgets, contracts, and correspondence.
- Assist in post-event evaluation and analysis, gathering feedback, identifying areas for improvement, and making recommendations for future events.
Experience Requirements:
- Experience using MS Outlook and managing calendars, along with proficiency in the MS Office suite (Word, Excel, PowerPoint).
- Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders and vendors.
- Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
Travel Requirements:
- TBD
Education Requirements:
- Bachelor’s Degree in OR a minimum of two (2) years of experience working events, scheduling visits, managing schedules and tours.
Security Requirements:
- U.S. Citizenship required.
- Must be able to obtain and maintain a Secret security clearance.
About StraCon:
StraCon is dedicated to supporting our government clients and warfighters by “Enhancing their Operational Capability”. With a proven track record, and an employee focused philosophy, we have developed a culture that believes in the talent of the individual. StraCon employees are empowered to “Make It Happen”. Since 2008, we have provided Program Management, Training Systems Products, Financial Management, Instructional System Design, Data Management, Courseware Development, Engineering, Logistics, Foreign Military Sales Support, and a variety other technical services for the Department of Defense.
StraCon is dedicated to supporting our government clients and warfighters by “Enhancing their Operational Capability”. With a proven track record, and an employee focused philosophy, we have developed a culture that believes in the talent of the individual. StraCon employees are empowered to “Make It Happen”. Since 2008, we have provided Program Management, Training Systems Products, Financial Management, Instructional System Design, Data Management, Courseware Development, Engineering, Logistics, Foreign Military Sales Support, and a variety other technical services for the Department of Defense.
StraCon offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans, as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and may be eligible for state or contract required paid time off programs.
StraCon is an Equal Opportunity & Affirmative Action Employer
*StraCon “Contingent” offers for employment may stipulate that one or more requirements be satisfied before final commitment between candidate and StraCon is established; namely, award of contract to the StraCon Team. Contingent requirements vary and may also include, but not be limited to additional factors (i.e., the position still being available after negotiations with the Government; final approval of your qualifications by the Government; or ability to successfully acquire and/or transfer a DoD security clearance).
*StraCon “Contingent” offers for employment may stipulate that one or more requirements be satisfied before final commitment between candidate and StraCon is established; namely, award of contract to the StraCon Team. Contingent requirements vary and may also include, but not be limited to additional factors (i.e., the position still being available after negotiations with the Government; final approval of your qualifications by the Government; or ability to successfully acquire and/or transfer a DoD security clearance).
