Project Controls Director

Job Description

Job Description

Summary :

The Director of Project Controls will manage all schedule and project cost control efforts of the EPC portfolio. This position will provide support for project execution teams through development of schedules and cost forecasts for projects. This position requires the successful individual to be a self-starter, highly reliable and possess the ability to work with minimal day to day guidance. Adaptability and strong analytical / problem solving skills are also required. This position has upside to develop into a more senior role.

Essential Duties and Responsibilities :

• Provide planning and cost control support for projects.
• Develop and execute policy objectives and standards applicable to project controls.
• Direct all budget functions, including cost forecasting, cost control, change management, and cost analysis.
• Prepare project controls plans and reports, financial summaries, and related activities for the project management and construction teams.
• Prepare, coordinate, and deliver project controls presentations to Senior Management Team.
• Monitor costs and forecast deviations that impact the estimate at completion.
• Investigate any variances from contractual and / or internal requirements. Support remedial actions necessary to keep budget on track.
• Work with execution teams (PM, CM, Procurement, Engineering, etc.) to confirm prior cost estimates for accuracy against current known execution scope of work.
• Review purchase orders and subcontract requisitions for each project prior to execution to ensure that they are within budget and properly coded.
• Verification of invoices and claims from suppliers, vendors, and subcontractors to ensure that all project expenditures are captured and properly coded for recording in the accounting system.
• Monitor project progress through schedules and commodity unit installation reporting to align with earned value against project schedule requirements. Report offsets and assist with the development of remedial action plans.
• Develop variation reporting in schedules and cost reporting.
• Collaborate with Development, Commercial, PMO, Engineering, Procurement, Construction, and Commissioning to coordinate the development of cost and schedule for RFP's providing high level cost and schedule support.
• Support PMO and EPC to provide CPM baselined schedules, resources, and costs loaded at the WBS level and at the appropriate stage of maturity in project lifecycles (i.e. Levels 1-6 schedule and cost forecasting).
• Responsible to support EPC projects in monitoring and controlling project milestones, deliverables, and provide accurate forecasting for project resources.
• Interface with project finance to provide latest EPC inputs and assumptions for financial modeling scenarios in support of project financing.
• Utilize Earned Value Management System (EVMS) that incorporates the WBS, Planned Value (PV), Actual Costs (AC), Earned Value (EV), Variance Analysis, Schedule Variance Performance Indexes (CPI and SPI), Budget at Completion (BAC), Estimate at Completion (EAC), incorporating "what-if" scenarios, and Performance Factors (PF).
• Support the development of annual budgets, quarterly forecasts, and strategic planning activities by consolidating key financial information, business drivers, and supply chain trends leveraging external research / resources and internal information / resource team expertise.
• Provide monthly, quarterly, and annual closing support by reviewing variance of actuals vs budget vs forecast, analyzing trends, and preparing insightful reports and vendor accruals.
• Responsible for developing and updating cash flow forecast with key inputs from CPM schedules, procurement agreements, subcontractor reports, professional service providers, and others to support internal forecasts by aligning contract requirements with internal financial requirements and escalate potential issues with thought of timing of cash concerns.
• Coordinate intercompany department to provide realistic inputs to costs and schedule in the pursuit of timely delivery and execution of EPC projects.
• Provide support for developing project risk models by pre-emptively identifying risks, continuously monitor risk, and develop contingency plans to address and mitigate issues.
• Optimize project strategies to enable better future outcomes through proactive management of lessons learned.
• Track project changes with laser focus on understanding how changes impact cost and schedule, while following a clear process for evaluation, approval, and accountability.
• Define KPI's for department metrics that support project and organizational health.
• Track key project data to provide fast and reliable information for future modeling regarding cost and schedule.
• Develop and maintain a lean cross-function organization to support the project controls effort while providing wisdom and guidance to mentor resources to support organizational growth.
• Identify and lead initiatives to continuously improve, automate, and scale forecasting and reporting tools, processes, and methodologies.
• Build and maintain relationships, develop trust and credibility internally and with owners, owners' reps, suppliers, subcontractors, and partners to effectively obtain timely and reliable information.
• Develop reliable tools, systems, and procedures in alignment with industry standards and best practices necessary to successfully track development and EPC progress and control project costs, schedule, and risks.

Supervisory Responsibilities :

Education and / or Work Experience Requirements :