Proposal Manager

Strategic Alliance Business Group LLC (SABG)

Proposal Manager Job Description

DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast-growing, privately held, small business, government contracting company. SABG is both a woman-owned small business and a service-disabled veteran-owned small business providing superior technical support services to government and commercial customers. SABG maintains a high-performance culture that emphasizes quality, productivity, process improvement, recruitment, and ongoing development of a superior workforce. If you are driven with a “can-do” attitude and eager to support a fast-growing company, this may be the opportunity you have been looking for.

JOB TITLE: Proposal Manager
REQUISITION #: VA-1352-25-HQ
LOCATION: Fairfax, VA (Hybrid work schedule)
REPORTS TO: Director of Proposals
FLSA STATUS: Regular Full-Time Exempt

SUMMARY: SABG is seeking an experienced, skilled, and motivated Proposal Manager to join our dynamic proposal team. The successful candidate will play a critical role in managing, developing, and writing compelling responses to Government Requests for Information (RFIs) and Requests for Proposals (RFPs). This position requires someone genuinely passionate about strategy and positioning us to win. This individual will also mentor a team of proposal staff, adding to our cohesive team culture, and developing strategic/compelling proposals.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Proposal Management: Lead the preparation, management, and administration of the organization's customer RFP responses, including the coordination of effort with all involved parties.
• Proposal Development: Review and understand all proposal requirements to ensure appropriate subject matter experts (SMEs) are involved to determine the best product and services fit to meet requirements; develop compliance documents, outline, and proposal templates.
• Team Management: Manage, mentor, and train a team of proposal managers and coordinators. Help develop learning plans and lead the onboarding process for proposal team members. Manage and project workload of the proposal team, working with business development team leadership to ensure support for priority pursuits. Develop content for and facilitate ad hoc proposal process training as needed.
• Annotated Outlines and Storyboards: Develop annotated outlines, templates, storyboards, and other proposal documents to ensure RFI and RFP responses are compliant and compelling.
• Collaboration. Work with the Capture Manager to determine author and reviewer assignments and to integrate win strategy, themes, proof points, and discriminators into proposal outline. Work with Subject Matter Experts to research, brainstorm, organize, and write to technical, management, and past performance requirements.
• Proposal Writing: Conceptualize, write, edit, and review proposal response documentation such as Technical Volumes, Management/Staffing/Transition Plans. Develop comprehensive, compliant, and persuasive proposals in response to Government RFIs and RFPs.
• Section Authoring: Author assigned sections of proposals, ensuring responsiveness and compliance with schedules.
• Collaboration with SMEs: Work independently, as well as collaboratively with Subject Matter Experts to research, brainstorm, organize, and write to technical, management, and past performance requirements.
• Solution Meetings: Organize and conduct solution meetings for assigned volumes or sections to integrate win themes, develop storyboards, and gather content.
• Proofreading and Editing: Proofread and edit content for clarity, grammar, syntax, and consistency. Compile information from multiple sources and edit the language to ensure a consistent tone and voice.
• Templates and Tools: Maintain a library of proposal templates, boilerplate content, and other resources to streamline the proposal development process. Ensure all documentation is organized, up-to-date, and accessible.

SUPERVISION: This position has supervisory responsibilities.

EDUCATION AND EXPERIENCE:

• Bachelor's degree (English, Communications, Business, Political Science, or a related field. Advanced degrees or certifications in proposal management (e.g., APMP) are a plus.
• 8 years of full-time experience in proposal management/writing within the Government contracting industry.
• Excellent writing, editing, and proofreading skills, with a strong command of grammar, punctuation, and style.
• Strong grasp on business development processes and the proposal development life cycle.
• Knowledge of FAR regulations and government contracting websites such as Sam.gov, Federal Procurement Data System (FPDS), and GSA eBuy.
• Demonstrated ability to work effectively under pressure and meet tight deadlines.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Detail-oriented with a focus on accuracy and quality.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with virtual teams, subcontractors, and stakeholders.

COMPUTER SKILLS:

• Proficient computer skills and familiarity with relevant software applications are required. Candidates must demonstrate a high level of competence in using computers and be adept at navigating various software platforms and databases relevant to the field. The ability to utilize technology effectively and efficiently is essential, and candidates should not be novices in computer usage.
• Proficiency in Microsoft Office Suite, particularly in Microsoft Word, Excel, and PowerPoint, beyond basic word processing skills is required. Candidates should demonstrate intermediate to advanced proficiency in utilizing the features and functionalities of these software applications. Additionally, familiarity with Adobe Acrobat and its various tools is essential.
• Experience with market intelligence software such as GovWin is preferred.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information.
• Diversity – Shows respect and sensitivity for cultural differences and promotes a harassment-free environment.
• Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values.
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans.
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Solid understanding of basic mathematical concepts and the ability to apply them in proposal development.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact Beth Rodriguez at (703) 286-5020.

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please call Beth Rodriguez at (703) 286-5020 and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all the steps, we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled