Legal Secretary

We are a boutique Estate Planning and Business law firm that specializes in drafting estate plans (trusts, wills, powers of attorney), conducting trust administrations, probates, conservatorships, and business formation. We are looking for a specialized Legal Secretary to undertake a variety of administrative and clerical tasks. Daily responsibilities include answering phones, sorting through mail, scanning and filing legal documents, scheduling client meetings, and miscellaneous tasks as assigned.

Responsibilities:

· Effectively communicate with prospective and established clients, colleagues and associated corporate services

· Greet visitors and perform initial screening of clients

· Answer phone calls, take notes/messages and redirect calls when appropriate

· Maintain and update inventories of contact details

· Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders

· Data input into Excel or billing software

· Scanning, organizing, labeling and filing client and administrative documents

· Deliver and retrieve documents from County Recorder’s office and courthouse; mail documents at post office as needed

· Miscellaneous tasks as assigned

Required Qualifications:

· Adhere to the highest standards of ethical conduct, particularly regarding confidentiality and the careful handling of sensitive information

· Demonstrate adaptability to multi-task in a fast-paced environment

· Strong knowledge of the English language, including excellent spelling, grammar, punctuation, form, and style

· Exhibit superior organizational skills, attention to detail, and the ability to multitask

· Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe, document management, and time entry systems; experience with Abacus Law is a plus

· Extremely detail oriented and able to multi-task

· Hard working, eager to learn, and engaged during work hours

· Great phone demeanor and ability to communicate in a professional manner

· Knowledge of general administrative and front office procedures

· Knowledge of legal terminology, standard legal practices and court system; familiarity with Estate Planning, Trust Administration, Probate, or Conservatorship experience a plus

· Notary Public a plus

Education:

· High School/GED (required)

· Associates or Bachelor’s (preferred)

Prior Experience:

· Legal secretary, administrative assistance, or similar role (1-2 years)

Location: 502 13th Street, Modesto, CA (in-person)

Pay: $19-$23/hr (depends on experience)

Hours: 36 hours (full time)

Benefits:

Flexible work hours, paid holidays & accrued sick time, friendly work environment and more!

Strategic Legal Group is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 30 – 36 per week

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 1 year (Required)
• Law office: 1 year (Preferred)

Ability to Commute:

• Modesto, CA 95354 (Required)

Work Location: In person

Salary : $19 - $23