Meeting Planner - Federal Agencies

Job Overview
We are seeking a dynamic and detail-oriented Meeting Planner with 0 to 5 years of experience to join our team in providing comprehensive meeting planning and coordination services to federal agencies. The successful candidate will be responsible for the seamless execution of meetings, conferences, and events, ensuring compliance with federal regulations and agency-specific requirements.

Key Responsibilities:

Event Planning & Coordination:

• Assist in the planning and execution of federal agency meetings, conferences, and events.
• Coordinate logistics including venue selection, catering, audiovisual needs, transportation, lodging, and on-site support.
• Develop and maintain event timelines, ensuring all tasks are completed on schedule.

Vendor Management:

• Identify, negotiate, and manage relationships with vendors and service providers.
• Ensure compliance with federal procurement guidelines when selecting and contracting vendors.

Budget Management:

• Assist in preparing and monitoring event budgets.
• Track expenses and provide regular budget updates to ensure events are delivered on time and within budget.

Client Communication:

• Serve as the primary point of contact for federal agency clients regarding meeting and event logistics.
• Provide clear and timely communication to all stakeholders, ensuring their needs and expectations are met.

Compliance & Documentation:

• Ensure all events comply with federal agency policies, procedures, and security requirements.
• Prepare and maintain detailed records and reports related to event planning and execution.

On-Site Support:

• Provide on-site support during meetings and events, ensuring smooth operations and troubleshooting any issues that arise.

Post-Event Evaluation:

• Collect and analyze feedback from participants and stakeholders to assess event success.
• Prepare post-event reports and recommendations for future improvements.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field (preferred).
• 0 to 5 years of experience in meeting/event planning, preferably within a federal government setting or contracting environment.
• Strong organizational and multitasking skills, with an ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Knowledge of federal regulations and compliance requirements related to event planning is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Environment:

This position may require occasional travel to event locations and client sites. The role may also involve evening or weekend work depending on event schedules.

Strategic Result: In assuming this position, you will be a critical contributor to meeting Strategic Results mission: To deliver innovative, cost-effective solutions and services that enable our customers to rapidly adapt to dynamic environments, the guiding principles of our culture. We empower our staff to work together with colleagues at all levels and be part of the decision-making process; we create transparency in our operations with our clients and employees; and we offer our people opportunities to grow and challenge themselves in meaningful ways. We’re committed to excellence. As a SR employee, we will challenge you, we will empower you, and we will mentor you. If you are passionate about this opportunity, send us your resume.

Only those applicants who meet the above criteria will be contacted for interview. SR is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.

Job Types: Full-time, Contract

Pay: $75,000.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Experience:

• Events management: 1 year (Required)
• Customer service: 1 year (Preferred)

Ability to Commute:

• Gaithersburg, MD 20878 (Required)

Work Location: In person

Salary : $75,000 - $110,000