Buyer Assistant

Location: Topeka, KS Hybrid schedule (Onsite Tu/Wed/Thurs)

Duration: 12 Months

Role Type: W2 Contract Engagement

Pay Rate: $26.40/HR

Job Description

The Sourcing Agent performs routine, low-complexity procurements below the bid threshold, primarily for products but occasionally for routine services. This includes requirements clarification, soliciting bids, evaluating quotations and selecting suppliers.

• Supports Negotiators and Sourcing Specialists by completing routine administrative requests and/or specific tasks within larger sourcing projects.
• Execute and manage the full life-cycle of procurement transactions for contract-based materials and services including purchase order creation, dispatch, acknowledgement, expediting, match exception resolution and purchase order close.
• Process requisitions for routine, well-specified materials (and occasionally services) not on contract.
• Solicit, evaluate and document quotes as required, in addition to creating POs, dispatching POs, obtaining acknowledgements, expediting, resolving match exceptions and closing POs.
• Perform routine administrative tasks such as:
• Distribute and collect NDAs required prior to issuance of RFXs
• Gather, organize and prepare/post drawings, requirements and specifications for RFPs
• Gather preliminary supplier lists, seeking to include diverse suppliers
• Schedule meetings on behalf of sourcing leads
• May attend pre-bid meetings to record questions, clarifications and modifications
• Set up new suppliers
• Collect/organize supplier questions and gather information for responses during RFP
• Create bid tabulations
• Gather/organize final documentation for completed projects Issue POs
• Provide secondary support such as planning/scheduling meetings, administering internal and external electronic resources (SharePoint sites, Experian, PSC, etc.), gathering information and obtaining office supplies.

Required:

• Ability to complete routine procurement transactions effectively, efficiently and accurately from requisition to purchase order close in a fast-paced environment
• Awareness of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply that understanding to daily work
• Basic understanding of the role of procurement
• Working knowledge of PeopleSoft and/or other procurement-related software
• Proficiency in creating and manipulating basic spreadsheets and creating Word documents E
• Bachelors degree in Business, Engineering, Supply Chain or related field; OR four (4) years of relevant work experience is required.