What are the responsibilities and job description for the Billing Manager position at Stratus Team LLC?
About the Company
Stratus delivers solutions that connect people and communities to build a more vibrant world. We are a full-service architecture and engineering consultant delivering the entire spectrum of project services, from initial planning and feasibility studies to final construction oversight. Our skilled, licensed team of engineers, architects, planners, designers, and surveyors bring the insights and expertise to empower our clients and community partners to bring better plans and better places.
About the Role
The Billing Team Lead will supervise, train, and mentor junior billing staff, manage the resolution of billing issues, and ensure timely and compliant invoicing practices in line with contractual terms, project milestones, and client expectations.
Responsibilities
Team Leadership & Supervision:
- Lead and supervise a team of billing specialists, providing direction, support, and training to ensure that team members adhere to billing best practices and deadlines.
- Assign tasks, monitor progress, and manage the workload of the billing team to ensure timely and accurate completion of billing cycles.
- Conduct regular team meetings to address challenges, provide feedback, and ensure alignment with department goals and priorities.
Billing Oversight & Process Management:
- Consolidate and review billing reports, identify discrepancies, and work with project managers and billing specialists to resolve issues promptly.
- Manage billing schedules to ensure that client invoices are submitted in accordance with project timelines and client agreements.
- Establish and enforce billing policies and procedures, ensuring that all team members comply with internal controls and best practices.
- Handle internal inquiries related to invoices, ensuring timely and professional resolution of any concerns, discrepancies, or disputes.
- Work closely with billing specialists to review contracts, change orders, and billing milestones to ensure accurate invoicing.
Billing & Cash Flow Management:
- Monitor accounts receivable aging reports to ensure timely payments and assist in identifying and addressing any overdue invoices.
- Assist with the preparation of financial reporting, providing data on monthly billings, aging accounts receivable, and any billing-related issues.
- Ensure compliance with all internal policies, accounting standards (e.g., GAAP), and industry regulations regarding billing.
- Maintain accurate and complete billing records, ensuring documentation is properly archived for auditing and future reference.
Qualifications
Education:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
Experience:
- Minimum of 5 years of experience in billing, accounts receivable, or project financial management, with at least 2 years in a supervisory or team lead role, preferably in an A&E firm or similar project-based industry.
- Strong understanding of the architecture and engineering industry, including billing processes for various project types (time and materials, fixed fee, etc.).
- Experience with billing software and ERP systems commonly used in A&E firms (e.g., Deltek Vision, Procore, Cosential, or similar) – Deltek Vision preferred.
Technical Skills:
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and billing/accounting software.
- Familiarity with revenue recognition standards (e.g., ASC 606) and accounting principles for project-based work.
Leadership & Communication Skills:
- Strong leadership and team management skills, with the ability to motivate and guide a team.
- Excellent written and verbal communication skills to effectively interact with management, project managers, and internal teams.
- Problem-solving skills to quickly resolve billing discrepancies, customer inquiries, or internal issues.
Organizational Skills:
- Ability to manage multiple billing cycles and priorities in a fast-paced environment.
- Strong attention to detail and accuracy to ensure correct billing and minimal errors.
