What are the responsibilities and job description for the Accounts Payable Coordinator position at Stratus?
Overview
Job Summary: The Accounts Payable Coordinator is responsible for the timely and accurate processing of vendor invoices and payments while ensuring compliance with company policies and procedures. This role plays a key part in maintaining strong vendor relationships, addressing inquiries, and supporting the overall efficiency of the Accounts Payable function.
Our Exceptional Benefits Plan includes:
- Supportive & Friendly Culture
- Manage national accounts for Fortune 500 companies
- Medical, Dental, Vision coverage options
- Flexible Spending & Health Savings Account
- Company paid Life Insurance
- 401k with Employer Contribution
- Company paid Short/Long Term Disability
- Generous Paid Time Off program Holidays
- Career Growth Opportunities and Career Mapping
- Additional perks including Pet Insurance, Employee Assistance Program, Educational Assistance Program, Identity Theft Protection, Critical Illness Plans, Commuter Benefits and various employee discount offerings from our Vendors
- Per diems available when traveling
Stratus is one of the nation’s largest brand implementation companies. We are made up of 1,100 employees nationwide who roll up their sleeves, dive into the details and bring our clients’ brands to life! We deliver versatile solutions for some of the nation’s largest and most recognized brands. From exterior signage & interior branding to site refresh & remodel, from energy & lighting to repair & maintenance solutions, we deliver ideal solutions to meet all our client's branding needs.
Responsibilities
- Process vendor invoices accurately and in a timely manner.
- Resolve vendor inquiries efficiently to maintain positive vendor relationships.
- Request and maintain W-9 forms for vendor records, ensuring compliance with tax and accounting regulations.
- Serve as a backup for the Sr. Accounts Payable Coordinator during weekly accounts payable check runs.
- Process daily check requests as needed to support the finance team
- Respond to internal and external requests for sales tax exemption certificates.
- Maintain accurate and organized filing of accounts payable invoices.
- Assist other team members and departments with accounts payable-related tasks as needed.
Qualifications
Skills
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Self-motivated with the ability to work independently and as part of a team.
- Proficiency in Microsoft Excel and other accounting software.
- Ability to prioritize tasks effectively to meet internal and external deadlines.
- Ability to handle high-pressure deadlines in a fast-paced environment.
- Basic accounting knowledge and understanding of accounts payable processes.
Education, experience, certifications
- High School Diploma or equivalent required.
- 1–3 years of experience in accounts payable or a related finance role.
Physical and mental demands
- Ability to lift up to 50 lbs as needed (e.g., handling files or office supplies).
- Strong attention to detail and accuracy in data entry and financial processing.
Working Conditions (if applicable)
- Prolonged hours sitting at a desk and working on a computer.
- Occasional need to work extended hours to meet deadlines.
eeo/mfdv
