Golf Maintenance Administrative Assistant

The Golf Maintenance Administrative Assistant coordinates administrative and operational support to the Agronomy team, ensuring the smooth day-to-day functioning of the department. This role involves handling various administrative tasks, assisting with communication across teams, tracking expenses and budgets, and ensuring efficient documentation and scheduling for the golf course maintenance operations.

Essential Functions :

• Administrative Support :
• Provide comprehensive administrative support to the Director of Agronomy and the Golf Maintenance team.
• Manage department calendars, including scheduling meetings, coordinating department events, and maintaining updated work schedules.
• Handle phone calls, emails, and other correspondence, ensuring timely responses and follow-ups.
• Prepare and distribute reports, meeting minutes, and internal communications as needed.
• Maintain and organize department files, both electronic and physical, ensuring documents are up-to-date and easily accessible.
• Budgeting & Expense Tracking :
• Assist with tracking the department's budget, ensuring accurate entry of invoices, purchase orders, and expenses.
• Reconcile monthly financial reports and assist in forecasting annual maintenance expenses.
• Prepare and submit expense reports and purchase requisitions for the department, coordinating approvals as needed.
• Vendor & Inventory Management :
• Coordinate with vendors and suppliers to manage inventory levels for equipment, tools, and materials required for golf course maintenance.
• Track equipment service schedules and repairs, ensuring the timely maintenance of machinery.
• Maintain relationships with vendors to ensure prompt deliveries and service agreements are met.
• Communication & Coordination :
• Act as a liaison between the agronomy department and other resort / hotel departments, ensuring clear communication regarding course conditions, special projects, and ongoing maintenance efforts.
• Assist in the coordination of special projects and seasonal maintenance schedules.
• Facilitate the dissemination of daily work schedules and important notices to the team.
• Bilingual -proficient in Spanish preferred
• Payroll & HR Support :
• Assist with the submission of timecards, ensuring accuracy for payroll purposes.
• Maintain updated employee records, including tracking attendance, certifications, and performance reviews.
• Coordinate recruitment activities for the agronomy department, including assisting with candidate pre-screening, interview scheduling, and onboarding processes.
• Safety & Compliance :
• Ensure that all safety protocols are followed, assisting with the maintenance of safety training records for team members.
• Keep the department updated on compliance with local, state, and federal regulations as they pertain to golf course maintenance and environmental standards.

Non-Essential Functions :

Streamsong® Resort was founded on a commitment to its surrounding resources. Streamsong is celebrating a decade of providing unparalleled experiences and operational excellence to guests across the globe. From awe-inspiring golf courses and legendary bass fishing and sporting clay shooting to sumptuous dining and ethereal spa experiences, Streamsong operates in concert with its environment. This deep appreciation for the land's inherent beauty has helped to create an unparalleled luxury resort, including 228 spacious accommodations in a modern lakeside lodge and clubhouse. Leading golf and hospitality management company KemperSports has managed golf course operations since 2012 and resort operations since 2021. For more information, visit www.streamsongresort.com.

KemperSports is an equal opportunity employer.