What are the responsibilities and job description for the Executive Assistant to CEO position at StriveTogether Inc?
About StriveTogether
StriveTogether is a national network of community partnerships that join together neighbors, including youth and families, nonprofits, businesses, schools and more, to work toward a future where youth can thrive in their shared communities. Cradle to Career Network members change the way their communities work together by building connections, sharing resources and using data to put more young people on a path to economic mobility. Our work helps young people meet seven key life milestones so that they have the opportunities they need to reach their goals, and, ultimately, thrive.
StriveTogether team members are leaders committed to building a future where every young person has access to the opportunities they need to succeed. We are community supporters, difference makers and compassionate leaders. Above all, we are champions for every child.
At StriveTogether, we cultivate an environment where every member of our team can grow both personally and professionally. As part of our team, you’ll have the opportunity to help communities across the country improve outcomes for every child, cradle to career.
About you
You are highly organized and enjoy owning and orchestrating administrative details. You are highly comfortable communicating with executives and management. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgement. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time.
At StriveTogether, we’re dedicated to ensuring all children succeed. You’re driven by our mission and passionate about putting millions more young people on a path to economic mobility.
About the position
Reporting to the President and CEO, the Executive Assistant will provide administrative support to the executive office and will play an important role as the first and primary contact for StriveTogether's Executive office. The Executive Assistant will manage calendars, expense reports, communication and follow-up, as well as other administrative tasks. The Executive Assistant will also serve as the primary liaison to the Board of Directors, working to schedule meetings, set agendas, prepare materials, take meeting minutes, and orchestrate meeting logistics virtually or in-person. The Executive Assistant provides vital support to the chief executive officer to help prioritize their time and ensure they have the materials, meetings, and relationships needed to achieve results.
Responsibilities and Duties
Administrative (70%)
- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external stakeholders; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Board Management (30%)
- Act as a liaison and provide administrative and strategic support to the Board of Directors.
- Work closely with chief executive officer on communications and planning.
- Arrange and handle all logistics for Board meetings and events: schedule quarterly Board and committee meetings; draft agendas; develop, compile, and distribute Board Book and presentation materials; and record meeting minutes on behalf of Board Secretary.
- Attend all Board meetings and provide day-of meeting support to ensure successful execution.
- Adhere to compliance with applicable rules and regulations pursuant to established bylaws.
- Maintain retention of Board-related resolutions and files.
- Maintain up to date contact information for all Board members in all relevant databases, listservs, and address books.
Qualifications and skills
Required Qualifications
- Motivated by StriveTogether’s mission and exemplifies the core values of StriveTogether
- Significant executive support experience, including supporting C-level executives
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
- Excellent verbal and written communication skills. High degree of professionalism in dealing with a range of audiences, including Board members, senior executives, staff, funders, and partners
- Exceptional organizational skills and impeccable attention to detail. Able to complete a high volume of tasks and projects with little or no guidance and make appropriate, informed decisions regarding priorities and available time.
- Excellent judgment. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to switch gears at a moment’s notice.
Preferred Qualifications
- Nonprofit board experience
Location and Work Requirements
This role is based out of StriveTogether’s downtown Cincinnati headquarters. Cincinnati employees have a hybrid work schedule and come into the office three times per week. The dog-friendly office features company-paid parking, a rooftop deck, and snacks and beverages.
Work Demands:
- Ability to effectively use remote work technology, including Slack, Zoom and other technology
- Up to 10% travel required
Compensation and Benefits
This is an exempt position with an anticipated salary range of $80,000 - $95,000. StriveTogether also provides competitive benefits and professional development opportunities including:
- 15 days paid time off with an additional four personal days, eleven holidays, and a five-day break at the end of the year. PTO increases to twenty days after five years and staff members can apply for sabbatical in their seventh year of employment.
- Competitive health and dental benefits with up to $2,500 contribution from the organization for HSA for HDHP participants.
- Automatic 3% employer contribution to retirement plan and up to another 1% based on a total of 5% employee contribution.
- Options for professional development internally and externally including webinars, conferences and trainings.
- Paid parental leave.
- 100% paid vision, short-term and long-term disability, basic life insurance and access to Employee Assistance Program.
- Cell phone, internet, and $250 yearly home office stipend
Application and Interview Process
Applications will be reviewed on a rolling basis. The process below is reflective of the typical process but may adjust slightly based on need and timing.
- Phone screen
- Performance task (compensated with a gift card)
- Panel interview
- CEO interview
- Reference checks
If you need assistance completing your application or require a reasonable accommodation to participate in the interview process due to a disability or another reason protected by law, we are committed to ensuring an inclusive process and are here to help. Please contact us at px@strivetogether.org.
StriveTogether seeks to bring in a talented and engaged workforce from a range of backgrounds. We recognize that you may not have an exact match with every qualification for this role, and that's okay — we encourage you to apply. We value unique experiences and perspectives, and we welcome your application.
Equal Opportunity Employer
StriveTogether provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, physical or mental disability status, genetics, protected veteran status, sexual orientation, domestic partnership status, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.
StriveTogether participates in the E-Verify program to confirm the employment eligibility of all newly hired employees. Learn more about your rights and responsibilities under E-Verify at https://www.e-verify.gov
Salary : $80,000 - $95,000
