SU Student Administration Office Assistant I

Position Type :

Administration - Student Union / SU Administrative Assistant

Date Posted : 1 / 28 / 2025

Location : San Jose, CA

Job Title : SU Student Administration Office Assistant

Classification Title : Student Assistant I

Job Code / Grade : Hourly, Non-Exempt

Department : Student Union Administration

Supervisor : Executive Assistant

Location : Student Union Administration Office

The Student Union, Inc. is a 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.

Mission

The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.

Job Summary

The SU Administration Office Assistant is responsible for exhibiting excellent customer service and having an in-depth knowledge of all Student Union and Spartan Recreation programs. The SU Administration Office Assistant provides important administrative support to the Executive Director and Executive Assistant. The position is responsible for supporting the executive assistant in performing duties relative to the daily operations of the Student Union suite. Duties include, but are not limited to, implementing office procedures, administration tasks, greeting guests, providing information to the public, answering phones and mail distribution. The position is also responsible for exhibiting excellent customer service and having an in-depth knowledge of all Student Union, Spartan Recreation and Aquatics, and Provident Credit Union Event Center. Under the direct supervision of the Executive Assistant

Essential Functions and Tasks

• As the first contact for guests and students, you are responsible for providing exceptional customer service, which includes being courteous, friendly, and knowledgeable about the Student Union and SJSU campus.
• Implement office procedures, answer phones, provide information as needed, route calls to their destinations, and take and communicate messages.
• Route incoming mail, prepare outgoing mail, and deliver correspondence as needed.
• Provide clerical support to the departments in Student Union administration office. Clerical duties include typing board meeting minutes, posting Student Union Board of Director documents, filing and archiving documents, and oral or written correspondence.
• Assigned special projects to support the corporation effectiveness to support administrative functions and operations.
• Must learn about multiple functions of the other Student Union departments to be knowledgeable when answering customer questions.
• Ensure the board room and administration suite, including copier area, are tidy and organized on a regular basis.
• Maintains inventory of office supplies for all office functions, including supplies for photocopier.
• Replaces toner cartridges in printer as necessary.
• Orders supplies and submit maintenance requests as necessary.
• Attendance at all regularly scheduled staff meetings, training, and workshops.
• Performs additional job-related duties as required.

Knowledge, Skills and Abilities (KSAs)

Physical Demands and Work Environment

Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).

Minimum Qualification and Specifications

Minimum Hourly Salary : $17.75 - Maximum Hourly Salary : $20.63

This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.

Benefits

This position is employed through the Student Union at San Jose State University which offers employees to accrue up to 40 hours of sick pay during the calendar year.

Equal Opportunity / Affirmative Action

The Student Union of San José State University (SJSU) is an Equal Opportunity / Affirmative Action employer committed to nondiscrimination on the basis of race, color, religion, national origin, age, sex, marital status, pregnancy, disability, veteran's status, or sexual orientation consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.

Reasonable accommodations will be provided for applicants with disabilities who self- disclose.

Background Check and Fingerprinting

Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work they will be doing. In some cases, the background check will include a credit check and / or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background.

California Child Abuse and Neglect Reporting Act

All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Salary : $18 - $21