What are the responsibilities and job description for the Purchasing Manager position at STUDIO COLLINS WEIR?
STUDIO COLLINS WEIR is a full-service interior design studio located in Sausalito CA. We focus on delivering high quality, design driven projects to clients across the country. Our guiding belief is that good design, rendered in simple forms and honest materials makes people’s lives better. Simple enough.
The most important tool we have to realize and deliver great work, is our team. To this end we have worked to create an open, collaborative workspace filled with incredibly talented individuals. As we grow, we are seeking to add motivated, self-disciplined designers with a broad range of skills.
Currently we are seeking to add a PURCHASING MANAGER to our team. This person will have 4 years’ experience in the field of residential interior design. The Purchasing Manager is an integral part of the day-to-day operations at Studio Collins Weir. This role works closely with all members of the team to ensure all
procurement and operational needs are met. The Purchasing Manager reports to the Principals and CFO.
Strong organization and accounting skills. Studio Designer experience required.
Responsibilities:
- Oversee and execute Client statements including proposals, design services and reimbursable invoices
- Review and issue all Client proposal packages and vendor purchase orders
- Coordination with team including Project Managers and Design Assistants through purchasing, expediting and installation phases of the projects
- Ensure the team is adhering to the project budgets (design services and FFE) and schedule for a timely delivery and installation
- Manage calendar scheduling for weekly team meetings
- Manage staffing projection document and work with project managers and principals for monthly/annual projections
- Manage teams’ time entry on weekly basis for accurate record of hours
- Meet with CFO and Principal monthly to review accounting updates and projections
- Manage and maintain account receivables and payables
- Process studio and vendor payments
- Manage vendor relationships
- Set up new projects in Studio Designer
- Weekly review of WIPs, vendor deposits, AR, AP reports
- Reconcile credit charges weekly
- Manage studio inventory
- Correspondence and coordination with bookkeeper and CFO
- Manage and update sales tax rates
- Process office and administrative invoices
- Order office supplies and most importantly, snacks