Part-Time Studio Support & Procurement Coordinator

Location: Chicago, IL (In-office up to two (3)  days per week)

Hours: 10-15 hours per week, with potential to grow to a full-time position

Compensation: $22.00 per hour

Role Overview:

We are seeking a motivated and detail-oriented Part-Time Studio Support & Design Coordinator to support our lead designers at Studio MAK. This role involves a mix of administrative tasks, client and vendor communications, procurement coordination, and project assistance. The ideal candidate will have a strong passion for interior design, excellent organizational skills, and a willingness to learn and grow within our team.

Role & Responsibilities:

• Administrative Support: Assist three lead interior designers with administrative and detail-oriented tasks.
• Client & Team Meetings: Participate in meetings with the design team and clients.
• Design Presentations: Update design presentations with final selections.
• Procurement Coordination: Manage the FF&E procurement process, including coordinating orders for furniture, fixtures, and materials.
• Invoicing: Draft and send invoices to the lead designer for approval.
• Software Management: Utilize procurement software to track and manage orders and communications with the receiving warehouse.
• Vendor Relations: Work with vendors and the receiving warehouse on resolutions for defects, back orders, and returns. Source material samples and pricing based on current project needs.
• Database Maintenance: Maintain a vendor database, establish new vendor accounts, and maintain Studio MAK material library. 
• Scheduling: Schedule vendor meetings and site visits for active projects.
• Client Liaison: Act as the primary liaison between clients, leads, and vendors for procurement-related communications.
• Communication Management: Manage email communications and calendars for company and lead designers.
• Project Coordination: Produce care and maintenance packets, coordinate initial phases of projects, and assist with consultations, walkthroughs, and installations.

Proficient In:

• Gmail and Google Drive (Slides, Sheets, Docs, Forms)
• Microsoft Suite
• Interior Design Software (Input leads into CRM, manage project management software)
• Canva

Skills:

• Previous experience in office administration, preferably in interior design procurement.
• Ability to multitask and prioritize effectively.
• Strong verbal and written communication skills.
• Passion for providing exceptional service.
• Strong interpersonal abilities for building rapport with clients and vendors.
• Ability to work collaboratively in a team environment.
• Well-organized with strong attention to detail.
• Maintain a professional presence with trade vendors and clients.
• Willingness to take on tasks outside of normal responsibilities.
• Ability to measure, read, and interpret dimensions. 
• Basic math skills required. 

Compensation Expectations:

• $22.00 per hour
• Expected hours per week: 15-25
• Flexible schedule with the opportunity to transition to a full-time position
• Collaborative team culture with growth opportunities
• In-office work required two days per week
• Weekends off Holiday hours
• Referral bonus
• Trade discounts on furniture
• Access to trade shows, industry events, and learning opportunities
• Potential for travel

Requirements:

• Able to lift and mobilize small to medium items (up to 50 lbs.) using proper tools
• Preferred: Licensed and insured to drive
• Ability to travel locally and out of state

Additional Information:

This position offers a unique opportunity to work closely with a small team of designers in a dynamic, growing environment. We are looking for a candidate who is proactive, dedicated, and eager to learn. If you are passionate about interior design and ready to contribute to a vibrant team, we would love to hear from you.