What are the responsibilities and job description for the Executive Assistant position at Studio T Arts & Entertainment?
Job Opening : Executive Assistant :
Studio T Arts & Entertainment, Sacramento, CA
To apply , please send cover letter that addresses qualifications and interest, and current resume VIA EMAIL - teesandi@studiotarts.org; Att’n : Executive Assistant Search, Studio T Arts & Entertainment.
Documents should be sent as attachments using Microsoft Word or PDF format, and should not exceed five (5) megabytes. No phone calls please. Only those selected for an interview will be contacted.
JOB SUMMARY :
Studio T Arts & Entertainment, a nonprofit youth empowerment & arts organization, seeks a detail-oriented, highly organized and community-minded individual to join our administrative team as Executive Assistant. Reporting to the Executive Director, this position offers growth potential and a wide variety of tasks. The Executive Assistant provides administrative and clerical support to the ED and serves as liaison to the Board of Directors. This position requires a proactive approach to problem-solving and to working within an environment that is diverse, mission driven and ever changing. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong communication, administrative, and organizational skills.
DUTIES AND RESPONSIBILITIES :
The Executive Assistant reports to the Executive Director. Primary duties :
- Provide administrative support to Executive Director including managing the calendar, scheduling meetings / appointments, overseeing correspondence / posts / marketing material, making travel arrangements, etc.
- Coordinate ED's events with other program departments and staff
- Utilize Google Suite and Microsoft products to facilitate shared calendars, files and travel documents
- Perform filing, typing, data input and other clerical support for Executive and, occasionally, senior program staff
- Coordinate, book and account for, travel arrangements for the Executive and senior staff
- Prepare, edit and distribute letters, memos, reports and other departmental correspondence on time
- Schedule, prep for and attend staff meetings
- Daily mail sorting / delivery
- Arrange for flowers / gifts as requested
- Clip” and file media stories related to the Organization
- Assist Executive Director and Board President in Board and Committee meeting preparation
- Ensure meeting announcements are distributed in advance to board and committees, per regulations & governing documents
- Distribute meeting minutes and materials for board and committee meetings
- Make calls and track board meeting documentation
- Assist with Board meeting logistics, room set up, and refreshments as needed
- Assist in other administrative tasks as needed
- Establishing and maintaining relationships with vendors and venues and community groups
- Coordinate CEOs public events with other program departments and staff
- Plan in-house Studio T events with assistance from the CEO and lead program personnel
- Coordinate organization’s calendar with various events and balance human resources and facility spaces
- Coordinate with other program departments to ensure everyone is aware of their responsibilities for the event / s; provide timelines for completion
- Planning event details and aspects, including seating, dining and guests
- Managing events and addressing potential problems that may arise
- Planning for potential scenarios that could impact the integrity of the event
- Maintaining a working knowledge of the complex needs of a wide variety of events
GENERAL WORKING CONDITIONS / BENEFITS :
Job Type : Full-time
Pay : $50,000 to $65,000 per year
Expected hours : 40 per week; Scheduled in 8 hour shifts over work week of Mon-Fri with occasional weekend event responsibilities
Benefits :
Ability to Commute : Sacramento, CA 95815 (Required)
Work Location : In person
OF NOTE : Studio T Arts & Entertainment is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. As such, we are interested in candidates who are committed to high standards of performance and professionalism, and who will support our organizational culture of inclusion, equity and diversity. All employment decisions at STAE are based on operational need, job requirements and individual qualifications without regard to race, color, religion, national / ethnic origin, sex (including pregnancy, orientation,) age, physical or mental disability, health status, gender identity / expression, relationship status, or any other status protected by the laws or regulations in California.
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Salary : $50,000 - $65,000
