HR Skilled Specialist

Position: HR Specialist

Reports to: HR Manager

Location: Suburban, Dayton, TN

Department: Human Resources

Position Overview:  An HR Specialist role involves accurately monitoring and recording employee work hours, including clock-in/out times, breaks, overtime, and various types of leave, ensuring compliance with company policies and labor laws, by reviewing timesheets, resolving discrepancies, and providing data to payroll for accurate compensation calculations; essentially acting as the primary point of contact for employee timekeeping related questions and concerns within an organization.   This position offers advancement opportunities.

Essential Duties and Responsibilities:

• Timecard review and approval:  Regularly reviewing employee timesheets for accuracy, verifying clock-in/out times, meal breaks, and ensuring proper coding for different projects or job tasks. 
• Points management:  Tracking employee leave balances (vacation, sick, personal, etc.), preparing points notices, and ensuring compliance with company policies regarding accrual and usage. 
• Overtime monitoring:  Identifying and reporting potential overtime issues, ensuring proper approvals for overtime hours worked. 
• Discrepancy resolution:  Investigating and addressing timekeeping errors, such as missed punches, incorrect time entries, or discrepancies with supervisor approvals. 
• Employee communication:  Answering employee questions regarding timekeeping procedures, company policies on time off, points management and addressing any concerns related to their timecards. 
• Supporting management in translating to workforce regarding HR matters.
• System administration:  Maintaining and updating the timekeeping system (ADP Workforce Now), ensuring data integrity and proper functionality. 
• Reporting and analysis:  Generating reports for management review. 
• Payroll integration:  Preparing and submitting accurate timekeeping data to the payroll department to ensure timely and correct payroll processing. 

Required skills for this role:

• High school diploma with 3 years experience in an HR office/position.   Associates degree in HR preferred.
• Bilingual in Spanish.
• Confidentiality and integrity: Maintaining the privacy of employee information. 
• Strong organizational skills: Ability to manage multiple tasks and prioritize effectively.
• Attention to detail: Ability to meticulously review timesheets and identify even minor discrepancies. Ensuring accuracy in data entry and recordkeeping. 
• Data analysis skills: Interpreting timekeeping data to identify trends and potential issues. 
• Problem-solving:  Effectively resolving timekeeping errors and addressing employee concerns. 
• Technical proficiency: Previous experience with ADP Workforce Now and ability to navigate various HR systems. 
• Excellent communication skills: Ability to interact with employees, managers, and candidates clearly and professionally in both English and Spanish. 
• Proficiency in Microsoft Office Suite: Previous experience with Microsoft Word, Excel, Outlook and Powerpoint for document creation and data management. 
• Knowledge of HR practices: Basic understanding of employment laws, recruitment procedures, and payroll processes. 

 Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, sit and use hands and fingers to reach or operate a computer, keyboard and telephone. The employee must occasionally lift and/or move up to 45 pounds.

Position type and Expected Hours of Work:

• This is a full-time position on a 4-10 hour work schedule (Mon-Thurs). Due to the nature and demands of this role, flexibility is required to work outside of normal work schedule.
• This is an on-site position.

Please be advised this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement:

All divisions of Airxcel provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, six, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.