What are the responsibilities and job description for the Administrative Assistant position at SUCCESSFUL LIVING SUPPORTIVE HOUSING PROGRAM?
Reporting directly to the Executive Director, the Administrative Assistant to the Executive Director provides executive support in a one-on-one working relationship. The Administrative Assistant serves as the primary point of contact for the Executive Director and serves as a liaison with the Board of Directors. The Administrative Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Administrative Assistant must be able to work under pressure at times to handle a wide variety of activities and strictly confidential matters with discretion.
PRINCIPAL DUTIES:
- Provide comprehensive support services to the Executive Director that ensures
outstanding communication and responsiveness
- Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot
conflicts with little guidance, make judgments and recommendations to ensure smooth
day-to-day engagements.
- Support Executive Director with internal and external communications, including writing
and editing e-mails, drafting memos, and preparing communications on the Executive
Director’s behalf.
- Conduct research and analysis on issues of interest to the Executive Director
- Support and manage a high-volume of requests and projects to meet the objectives of the
Executive Director
- Manage all scheduling for the Executive Director
- Prepare and edit correspondence, presentations, reports, and memos
- Complete expense reports and manage correspondence with vendors, as requested by the
ED.
- Assists Executive Director in approving and tracking vacation and paid leave of
direct reports.
- Support the Executive Director in strategic communications, organizational strategy, and
all other special projects as assigned
- Organize meetings and events for various meetings as requested by ED.
- Attend meetings on behalf of Executive Director as requested
- Serve as a liaison to Board of Directors as requested
- Maintain quality filing and communications systems including contact management,
document management, and archiving
- Support Executive Director with donor/funder and public relations, as needed
- Supports the training initiatives of the Executive Director and Internship program
- Prepares the Board of Director Agenda as directed by the Executive Director.
- Maintains the Board Book, keeping all Board records up to date
- Prepares the Leadership Team (LT) Agenda; Schedules and attends LT Meetings
- Assist in other administrative tasks as needed by Executive Director
QUALIFICATIONS:
- Experience: 2 years related work experience
- Familiarity with non-profit sector is desirable, but not required.
- Associate degree or bachelor’s degree in a business discipline is desirable, but not
required.
- Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player,
Administrative Assistant to the Executive Director
Job Description
be flexible, adapt to shifting priorities, and prioritize work
- Excellent communication skills, both verbal and written
- Demonstrated writing and analytical skills
- Excellent organizational skills, commitment to accuracy and attention to detail
- Ability to access a wide range of sources and networks for information
- Good judgment and ability to function independently
- Good working knowledge of all Microsoft Office applications, Google Docs, and Adobe.
- Ability to engage in effective time management
- Ability to handle sensitive and confidential situations with diplomacy
- Highly experienced in electronic communications
COMPENSATION:
This is a full-time, exempt position. Salary is commensurate with experience; full benefits package offered
TO APPLY
Send resume and cover letter to:
Dr. Joseph Massa, Executive Director
jmassa@icsuccess.org
Please write: Administrative Assistant in the email subject line
No phone calls please