What are the responsibilities and job description for the Administrative Assistant-Social Services position at SUFFOLK COUNTY SHERIFF'S DEPARTMENT?
General Statement Of Duties And Responsibilities
Provides administrative and/or secretarial support services for the Department and, subject to assignment, to any supervisor, program or division manager. Performs related duties as required.
Supervision Received
Works under the general supervision of a division manager. Subject to assignment, will receive direct supervision from a specific supervisor, director, program manager, or division manager.
Duties And Responsibilities
assigned division, program or office procedures and operations;
Qualifications
Provides administrative and/or secretarial support services for the Department and, subject to assignment, to any supervisor, program or division manager. Performs related duties as required.
Supervision Received
Works under the general supervision of a division manager. Subject to assignment, will receive direct supervision from a specific supervisor, director, program manager, or division manager.
Duties And Responsibilities
- Administrative and/or secretarial support includes the following:
- Answering telephone calls, receiving visitors and screening for appropriate individuals and nature of business, and taking messages when needed;
- Preparation and typing of a variety of correspondence, reports, and memoranda from rough draft or oral instructions;
- Taking notes at scheduled meetings and preparing minutes for distribution;
- Preparation and compilation of statistical information;
- Maintenance of office records and filing system, in particular correspondence files and attendance records;
- Researching information and exercising a moderate amount of independent judgment regarding relevance of information to assigned tasks.
- Collect grievances from within the units.
- Generate the monthly Earned Good Time report.
- Coordinate and manage attorney calls.
assigned division, program or office procedures and operations;
Qualifications
- Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
- Ability to type no less than 40 WPM;
- Must have excellent organizational skills and ability to maintain accurate records and files;
- Must possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
- Flexibility and ability to learn and perform new duties and skills as assigned.
- High school graduate with business or secretarial school training OR lengthy prior secretarial
