Executive Assistant, Mission Critical

Overview

Overview:

As a national leader in the construction industry, Suffolk is redefining what it means to build. We challenge the status quo every day by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career.

About Suffolk:

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We’re ranked #23 on the Engineering News Record list of “Top 400 Contractors.” And we’re proud to be a certified 2020 “Great Place to Work.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

The Role:

We’re seeking an Executive Assistant to support our President, Mission Critical, and team based out of our Boston Headquarters. The Executive Assistant (EA) provides executive support in a one-on-one working relationship. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

Responsibilities

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks
• Perform duties of a highly confidential nature
• Participate in project and/or team meetings as needed
• Interact with Project Teams
• Schedule travel arrangements
• Maintain calendar; coordinate appointments, interviews, events and meetings
• Compose correspondence, reports, forms, and other documents independently
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, & clients
• Identify problems and implement or recommend solutions
• Organize, prioritize, and coordinate assignments
• Perform other duties as assigned

Qualifications

• Bachelor’s degree preferred, but not required 
• Knowledge of principles and practices of business and managing prioities
• Basic research methods and techniques
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Strong communication skills (written and verbal)
• Solution Oriented
• Construction experience helpful, but not necessary and/or required departmental experience necessary

Necessary Attributes:

• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Ability to work in a fast-paced environment and prioritize effectively
• Must be tactful and use discretion
• Flexible, detail-oriented
• Able to work effectively as part of a team and productively maintain confidentiality of information

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

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