Job Title : Administrative Coordinator
Overview : Suit-Kote Corporation is currently seeking an Administrative Coordinator to work with our Preble, NY Team. Under the direction of management, you will be responsible for performing routine office activities. A qualified candidate must demonstrate good verbal and written communication skills. You must be organized, self-motivated and dedicated to assigned tasks.
Safety Expectations : All Suit-Kote employees are required to comply with all safety rules and to observe safe work practices and operating procedures at all times. Whenever on Suit-Kote property or job sites, or operating Suit- Kote equipment, employees are expected to conduct themselves in a manner that promotes the safety of the employee, co-workers and others.
Responsibilities / Job Duties :
- Work in our electronic system(s) to accomplish the following tasks :
Purchase Orders, Purchase Order Receipts
Service Rendered TicketsInvoices (coding)Enter common carrier paperwork to be billedJob / Project Numbers and detailsSubcontractor paperwork / billingAssist managers with payroll time entry and proper time allocations.Assign proper county codes needed in our payroll system.Organize and send all certified payrolls to the appropriate customer(s) throughout the season.Setup and ensure all seasonal employees complete Return To Work (RTW) paperwork.Communicate daily with Process and / or General Manager.Work with our Fleet Administrator on the following :Data Fuel Entry
Fuel ReportingLease and Rental Equipment FilingNumber, enter and reconcile shop work ordersReceive and forward new vendor information to financeCreate, receive and match purchase ordersLabel, submit and mail oil samplesManage diagnostic software and assist with troubleshooting and renewalsSet group up for NYSI licensing, fund and troubleshoot systemManage NYSI stickers, store and returnRequired Skills / Abilities :
Must be at least 18 years oldReliable transportation to and from work siteStrong communication skillsA sound understanding of Microsoft Office (Word, Excel, Outlook, and PowerPoint)Willingness to learnSome overtime may be requiredProficiency in internet and email use (accurate keyboard skills)Passing a pre-employment drug and alcohol screening is required and a background check will be conductedPhysical Requirements :
Must be able to lift up to 20 poundsObserve and comply with necessary PPE requirementsMust be able to work in a noisy area with many odors presentBending, stretching, stooping, kneeling, crawling and squattingAbility to sit in an office space for extended periods of timeOther Preferred Qualities :
Basic computer skills (Microsoft Office)High school diploma or GED - a two year technical degreeAdditional Duties :
This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your manager.
Pay Range : $25.00-$28.00 / hour
Equal Opportunity Employer / Veterans / Disabled
Salary : $25 - $28
