Operations Manager

JOB DESCRIPTION:
Operation Manager

WHO WE ARE:
ROOTED IN THE COMMUNITY, BUILT ON PARTNERSHIPS, AND UNITED BY PURPOSE.
Sullivan's Landscaping is a family owned and operated business, now over 35 years strong. Internally, we are committed to the endless journey of improving the lives of each and every one of our team members. Externally, we aspire to be a better version of ourselves each year so we can improve the service and quality we deliver to our loyal existing customers and those who join us along the way.

TO BE SUCCESSFUL AT OUR COMPANY YOU MUST
Appreciate humility over ego.
You will need humility, to be coachable and be willing to accept feedback. You will need to be driven to turn knowledge of the feedback into immediate action. Be willing to learn, try, fail, and eventually succeed. Be willing to put the company and team first and yourself second along the way.

Move with a sense of urgency.
We get things done. We do not procrastinate. We anticipate and execute with a combination of hard work, confidence, and speed. To be effective at this position in our company, you must master time management, organization, and preparation. We have humility in preparation and confidence in execution.

Embrace challenges. Find solutions.
Some of the best results are forged through adversity. We do not wish it was easier or for things to be perfect, that is not life. We look forward to the challenges, to the test days and provide great solutions as the trusted advisor. Be willing to take accountability and embrace the results along the way.

Go the Extra Mile
We take pride in providing a best-in-class customer and employee experience. We focus on developing authentic relationships with our partners. We go 5,280 feet past what is normal or what the customer expects. Good is the enemy of great. We always chase greatness and aspire to exceed customer expectations every step of the way.
Deliver on your promise.
We under commit and over deliver here. If you say you are going to do something, do it. It’s that simple, we follow through. We are all judged through our work, which defines our reputation. Be known for always over communicating and being someone your customers can trust to get things done. Be willing to uphold our uncompromising quality driven principles as a commitment to our customers.

POSITION SUMMARY
This exempt, field-first based position is responsible for delivering exceptional customer experience by ensuring the safe, high-quality, and efficient execution of maintenance contract services. The role involves fostering a positive work environment while coordinating and overseeing all aspects of maintenance projects to meet and exceed customer expectations.

As an Operation Manager, you will primarily operate in the field, not the office. The focus of this role is to ensure that all customer contract maintenance services are completed safely, on time, within budget, and to the highest quality standards.

Key responsibilities include leading, managing, and overseeing maintenance projects for clients, coordinating with crews, scheduling, and managing equipment, monitoring safety protocols and ensuring adherence to company standards, collaborating with account managers to maintain clear communication and achieve customer satisfaction.

The position requires strong leadership, project management, and communication skills, along with a solid understanding of horticulture, irrigation systems, equipment operation, and landscaping techniques. Effective communication is essential, with an emphasis on motivating and supporting your team while remaining attentive and responsive to their needs and concerns. You must be receptive to feedback from customers, as communicated by account managers, and ensure its successful implementation. A persuasive, teaching-oriented communication style is necessary when educating your team about the company's policies, programs, and systems. This position requires a proactive, fast-paced approach to operations, as much of the day is spent on the road, visiting and supervising crews daily.

ESSENTIAL FUNCTIONS
The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

Operational Excellence:
Plan, coordinate, and oversee all maintenance projects to ensure timely and efficient completion according to contract specifications. Plan for manpower, equipment, and materials required to meet production schedules effectively.

Crew Supervision:
Lead and manage field crews, providing direction, training, and performance feedback to maintain high productivity and morale.

Field Presence:
Maintain a strong field presence by visiting maintenance job sites daily to monitor progress, provide guidance, training, feedback, course correction and ensure quality standards are met.

Safety Management:
Enforce safety protocols, conduct safety meetings, and ensure compliance with company and industry safety standards. Proactively educating to prevent customer damage and reactively review every damage caused by operations with crew.

Scheduling & Coordination:
Develop and manage daily, weekly and work schedules on Boss LM, ensuring optimal resource allocation and workflow (job sequencing).

Quality Control:
Conduct weekly quality site audits (quality assessment sheets) and inspections to ensure adherence to quality standards and customer expectations.

Customer Experience:
Ensure high levels of customer satisfaction by delivering quality work, going the extra mile for specific quality the customer appreciates and addressing concerns promptly, move with a sense of urgency.

Internal Team Communication:
Collaborate with account managers to address customer needs, resolve issues, and ensure satisfaction.

Budget & Cost Control:
Monitor contract budgets, manage expenses (labor, material, equipment) and ensure maintenance services are completed within financial guidelines. Part of the labor management budget is ensuring the branch overtime budget is protected and not exceeded.

Training & Leadership Development:
Provide ongoing training, coaching and evaluation feedback to crews, crew leaders and field supervisors on best practices, safety procedures, and company standards.

Indirect Labor Management:
Continuously monitor and evaluate morning dispatches and end-of-day indirect labor waste. Review GPS data daily to ensure crews follow designated production routes without unauthorized stops (e.g., convenience stores) and adhere to a strict 30-minute lunch break.

Problem-Solving:
We embrace Challenge. Find Solutions. Address and resolve operational challenges quickly to maintain productivity and service quality. Continuously seek ways to improve operational processes and enhance overall efficiency.

Equipment Management:
Oversee the maintenance, repair, and proper use of tools and equipment to maximize efficiency and safety. Fleet and Small equipment allocation of crews.

Adaptability:
We Appreciate humility over ego. You will need humility, to be coachable and be willing to accept feedback. Some will be good; some will be not so good and that’s okay. It’s all about adjustments. You will face many obstacles and must reprioritize schedules based on changing conditions, weather, and customer requirements.

Horticultural Knowledge:
Apply required knowledge of turf, weed management, pesticides, plants, bed maintenance, irrigation systems, floriculture and landscape techniques to ensure proper maintenance and health of landscapes.

Team Building:
Foster a positive, growth mindset, work environment by motivating and supporting crews, ensuring clear communication and understanding of expectations. “If you want to go fast, go alone. If you want to go far, go together.”

The Standard:
Understand what the internal standards and non-negotiables are with the company and understand your role within this standard. 1. Customer Experience 2. Growth 3. Operational Excellence. We believe that leading by example is not the best way to lead, it’s the only way to lead. We expect this person to be present before their crew come in and close the shop at the end of the day. Depending on the seasonality of our seasons and the weather, it may require extended hours and weekend work due to rain or timing of snowstorms.

Company Collaboration:
Work closely with other divisions from support services and branches to coordinate project logistics and resolve any cross-functional issues.

Documentation & Reporting:
Maintain accurate records of work progress, safety reports, equipment usage, and project outcomes.

Consistency & Accountability:
Ensure that crews are consistently held accountable for wins and losses, for fleet and equipment care and neglect, damages, for abiding by safety standards and failing to do so, for punctuality and attendance or lack thereof.

Snow & Ice Management:
Our customers expect dependable, consistent, and safe service throughout the winter. Our team works full-time year-round to meet these expectations. Snow and Ice Management service requires the full effort of everyone in the company to meet customer satisfaction and our financial goals. Operation Managers are responsible for supporting Snow Operations by leading their teams, supervising labor, operating equipment, plowing, shoveling, and applying salt as needed.

COMPETENCIES
Business Acumen:
Proactively manages the maintenance portfolio as a profit center; finds ways to increases revenue, leverages resources, and tracks and reduce expenses to ensure revenue, efficiency, and gross margin goals are met.

Results Oriented:
Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable goals, and takes efficient action to accomplish success.

Landscape Maintenance:
Demonstrates professional knowledge regarding horticultural practices, landscape maintenance procedures, and irrigation; presents oneself as a landscape maintenance expert to clients, vendors, and suppliers; understands industry best practices and trends.

People Management:
Responsible for staffing, training, and performance management; approves all paperwork; complies with all human resources procedures; views employees as assets.

Decision Quality:
Consistently makes effective, timely, and sound decisions; solicits information from multiple sources prior to making a judgment; addresses goals, resources, and intangibles; considers implications and contingency plans associated with all decisions.

Customer Experience:
Consistently aims to exceed customer expectations; provide great value, keeps customers facing account managers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.

Interpersonal Skills:
Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

EDUCATION/EXPERIENCE
An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes at least three years of professional customer service, customer relations, and business experience similar to that presented above.

SPECIAL NOTES, LICENSES AND CERTIFICATIONS
Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

License: A valid class C driver’s license, which must be maintained throughout employment in this job classification, is required at the time of appointment.

Language: English communication skills are required of this job classification. Certifications: No certifications are required of this job classification.

Working Conditions: Work is predominately conducted outdoors with exposure to varying temperatures, weather conditions, noise levels, dust, pesticides, herbicides, grease, oils, dust, fumes, and electrical currents. Work is also conducted in an office environment with associated noise, space, and computer screen exposure.

Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates may be subject to a background investigation and/or drug test.

Introductory Period: Incumbents appointed to this job classification serve an introductory period of 90 Days.