Executive Assistant for Finance and Operations

SummaryFunction: provides highly skilled administrative assistance in a critical area.Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.DutiesAssist the Vice President for Finance and Operations and the offices that report directly to the Vice President for Finance and Operations, as requested. Performs administrative functions that require knowledge of procedures and operations and has an understanding of the University's role within the community; has recurring contact with members of the Texas State University System, senior administrators and executives, public and private officials, the media, students, parents, and vendors; exercises initiative and independent judgment in managing Vice President for Finance and Operations schedule and office procedures; and uses discretion in the dissemination of information to faculty, students, staff and the various publics served by the University and coordinates activities with several major subordinate administrative units of the University.SkillsExcellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional command of grammar, punctuation, spelling and correct usage of the English language is required. Attention to detail is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software.Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.Essential Duties and ResponsibilitiesAssigns and reviews work of small clerical staff; keeps various administrative fiscal, and/or finance records; prepares and/or verifies documents for accuracy. Reports; composes correspondence for signature; compiles complex reports which may include research, calculation, and composition; Create requisitions and maintains supplies of materials; provides individuals and general public with information policies and procedures; may make arrangements for travel and meetings; operates computer utilizing advanced expertise for word processing, spreadsheet applications, and/or data base management; operates administrative computer for entering data querying, and compiling reports; may maintain department web page. Handles policies, investment reporting, contract reporting, leases including Centennial and other reporting requirements and duties.Non-Essential: Duties unique to the office, and other duties as assigned. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Position is Security Sensitive.Working ConditionsUsual: Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive.This is an unclassified job description with the complete list of job duties being maintained at the departmental level. Other job duties necessary for the effective operation of the University are expected to be performed.