Executive Assistant

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $92,000.00 and $125,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

We are seeking a highly organized and proactive Analyst to support the Chief Data & Analytics Office (CDAO). This role is critical in ensuring the smooth operation of the Data & Analytics function by managing administrative tasks, coordinating strategic initiatives, and facilitating communication across teams. The ideal candidate is a detail-oriented professional with exceptional time management, communication, and problem-solving skills.

Role Objectives

Operational & Project Support

• Support the preparation of executive dashboards and performance reports, scorecards to monitor CDAO projects/programs and relevant KPIs/KRIs.
• Preparation of BAU and ad-hoc senior management decks and presentations, including materials for meeting with internal/external stakeholders.
• Support budget preparation and expenses control functions within CDAO function, including coordinating requests for technology, consultants, and headcount requisitions and onboarding.
  
  

Executive Support

• Provide high-level administrative support to CDAO senior managers, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and briefing materials for internal and external meetings.
• Act as a liaison between the CDAO and key stakeholders, ensuring effective communication and follow-ups.
• Manage confidential information with discretion and professionalism.
  
  

Meeting & Event Coordination

• Organize and coordinate leadership meetings, town halls, and off-site events.
• Prepare agendas, take meeting minutes, and ensure follow-ups are completed.
• Support the organization of data governance and analytics-related forums.it
  
  

Travel & Expense Management

• Arrange travel itineraries, accommodations, and logistics for the CDAO and team members as needed.
• Manage expense reporting and ensure compliance with company policies.
  
  

Stakeholder & Communication Management

• Serve as a point of contact for internal and external stakeholders.
• Draft and edit communications, including emails, reports, and executive summaries.
• Support the CDAO in managing relationships with vendors, partners, and industry networks.
  
  

Qualifications

Qualifications and Skills

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior executives in a data, technology, or analytics-driven organization.
• Education: Bachelor’s degree in business administration, Communications, or a related field (preferred).
  
  

Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, Webex).
• Familiarity with data analytics concepts and terminology (a plus).
  
  

SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.