What are the responsibilities and job description for the Administrator position at Summerport Surgery Center?
Position Summary
The Administrator has oversight and executive responsibility for management and operations of the Ambulatory Surgery Center. They are responsible for the overall day-to-day operations as well as the strategic leadership, planning, direction, and coordination of activities within the clinical and support services. The Administrator reports to the Director of Ambulatory Surgery on behalf of the Board.
Essential Functions
- Provide leadership, motivation, coaching, and support to foster and strengthen the growth and development of a high-performing clinical team.
- Plan, implement, deliver, and evaluate patient care services and the Center's goals/objectives, striving to exceed performance measurements set annually by administration.
- Direct and support efforts to achieve and revise staffing standards, including recruitment, retention, and human resource utilization.
- Manage the financial and strategic planning of the Surgery Center.
- Collaborates with Ambulatory Services Management to develop and execute the facilities operation plan.
- Define and communicate a clear, compelling vision that aligns with the Surgery Center's mission and vision.
- Lead change initiatives through effective communication, creating buy-in and understanding within the team.
- Ensuring the smooth functioning of the OR and Pre-op/PACU departments, ensuring maximum productivity and quality of patient care.
- Evaluate nursing care in relation to established standards and facilitate quality improvement initiatives.
- Participate in the development, implementation, and evaluation of policies, procedures, systems, roles, and programs to improve patient care services.
- Manages the Center’s P&L, ensuring accounting controls over assets, liabilities, revenues, and expenses.
- Ensures compliance to all relevant laws and regulations, encompassing state licensure, CMS federal regulations and accreditation entities, be it the Joint Commission (TJC) or AAAHC. Leads facility preparedness for all accreditation evaluation and inspections to ensure that the facility policies, procedures are in line with the standards set by the accrediting entities.
- Promote multi-disciplinary collaboration to ensure a coordinated approach to healthcare.
- Collaborates with the OH Management Team in the development of capital, and labor budgets in alignment with organizational goals.
- Ensures contracted services agreements specifically provide the contracted service and that providers comply with applicable regulations and standards.
- Optimizes business office operations and collaborates with the Centralized Business Office.
- Controls the purchase, maintenance, and distribution of equipment and materials within the facility.
- Direct and participate in the Quality Committee to facilitate the improvement of patient care.
- Establish and maintain effective communication and interpersonal relationships with physicians, associates, and other stakeholders.
- Facilitates administrative meetings, providing regular updates on clinical operations, quality improvement, and staff development.
- Safeguards the Center's assets, ensuring that the building, tenant improvements, and equipment is in good working order and complies with local, state, and federal regulations.
- Define educational needs and actively support staff development activities.
- Counsel team members and resolve conflicts. Review and approve personnel actions.
- Evaluate and discuss grievances with Risk Management.
- Set goals and evaluate progress annually for all Teammates.
- Develop and direct organizational quality assurance and quality improvement plans.
- Assess delivery of care and patient outcomes through rounds, committees, quality assessment, performance improvement activities, and patient surveys.
- Assists physician and anesthesia personnel as needed.
- Completes all teammate/patient event and variance documentation in a thorough and timely manner.
- Manage the recruitment, selection, training, supervision, and counseling of all Team members. Creates a fair, open environment for all teammates, ensuring consistency in treatment and application of policy.
- Maintains attendance according to guidelines and policy established by the facility.
- Provides notification for unscheduled absences or tardiness according to departmental procedures.
- Maintains certification requirements and submits required certifications to facility management.
- Leads partnership meetings and prepares for Governing Board meetings.
Other Related Functions
- Safety Officer-responsible for ensuring a safe environment for patients, staff and visitors.
- Medical Record Custodian-responsible for completion, scanning, retention and release of the medical records.
Education/Training
- Bachelor or Associate degree in nursing Preferred
- Master’s degree in business or healthcare administration is highly desirable.
Experience
- Need two (2) plus years of experience in a Leadership role within a Multi-Specialty Ambulatory Surgery Center or Outpatient facility.
- Proficiency in clinical service management and materials/inventory management.
- Building strong relationships with Physicians.
- Strong written and verbal communication skills.
