LEA Administrative Secretary

Summit Academy Schools, Inc

LEA Administrative Secretary

12 Month Calendar (261 Days)

Purpose Statement

The job of the LEA Administrative Secretary is done for the purpose/s of providing confidential administrative and clerical support to primarily the Executive Director and the Business Administrator; compiling a wide variety of materials, preparing all manners of reports; researching a variety of topics, scheduling, phone calls, coordinating program logistics, filing and organizing of materials; supporting as the LEA liaison between the Board of Trustees and Summit Academy Inc, and any other clerical and secretarial duties assigned by either the Executive Director and/or Business Administrator.

This job reports to the Business Administrator as primary Supervisor. The Executive Director will act as a secondary if and when needed.

Essential Functions

• Prepares written materials (e.g. letters, memos, email, reports, board reports, bulletins, forms, labels, requisitions, contracts, evaluations, budgets, and calendars) for the purpose of documentation, written reference, and conveying information.

• Processes a wide variety of documents and materials (e.g. mail, office supplies and equipment requisitions; travel requests; credit card data input; state and federal requests, etc.) for the purpose of disseminating information to appropriate parties.

• Research of variety of topics (e.g. charter school state codes, regulations, etc.) for the purpose of providing information and addressing a variety of administrative requirements.

• Reviews reports, files, and other documentation for the purpose of ensuring accuracy, completeness and conformance to standard procedures.

• Clerical filing and other organizational activities to support the Business Administrator. (e.g. Bond Compliance-EMMA).

• Responding to inquires when requested by the Executive Director and the Business Administrator.

• Phone calls and scheduling

• Helps plan events on behalf of Summit Academy Inc.

• Monitors assigned activities and or/program components (e.g. contracts, insurance, etc.) for the purpose of compliance, and risk management.

• Data input (e.g.Clerical/Payroll input, Tyler Technologies, Aspire, and other internal software) for the purpose of ensuring financial and educational compliant regulations.

• Supports the Executive Director and Business Administrator for the purpose of ensuring the efficient, and effective functioning of the Charter School on a day to day basis.

Other Functions

• Performs other related duties for the purpose of ensuring the efficient and effective functioning of the Charter School (LEA).

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a potential need to upgrade

skills in order to meet changing job conditions. Specific skill based competencies required to

satisfactorily perform the functions of the job include:

• operating standard office equipment

• including using pertinent software applications;

• preparing and maintaining accurate records.

KNOWLEDGE

• is required to perform basic math, including calculations using fractions,

• percents, and/or ratios;

• read a variety of manuals,

• write documents following prescribed formats, and/or present information to others; and solve practical problems.

• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include:

• methods and procedures used in the purchasing of charter school supplies and

• equipment;

• concepts of grammar and punctuation; and modern office practices,

• procedures and equipment;

• accounting practices.

ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or

classify data; and use basic, job-related equipment. Flexibility is required to work with others

in a wide variety of circumstances; work with data utilizing defined but different processes;

and operate equipment using defined methods. Ability is also required to work with a

diversity of individuals and/or groups; work with a variety of data; and utilize specific,

job-related equipment. Problem solving is required to identify issues and create action plans.

Problem solving with data requires independent interpretation of guidelines; and problem

solving with equipment is limited. Specific ability based competencies required to

satisfactorily perform the functions of the job include: adapting to changing work priorities;

communicating with diverse groups; meeting deadlines and schedules; setting priorities;

working as part of a team; and working with detailed information/data.

Responsibility

• Responsibilities include: working under limited supervision following standardized practices and/or methods;

• leading, guiding, and/or coordinating others;

• utilization of resources from other work units is often required to perform the job's functions.

• There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following

physical demands:

• some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and significant fine finger dexterity.

• Generally the job requires 70% sitting, 20% walking, and 10% standing.

• This job is performed in a generally clean and healthy environment.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $50,000