What are the responsibilities and job description for the Office Specialist - Summit Academy position at Summit Academy?
Office Specialist - Summit Academy
Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.
|
Base Rate: |
$17.53 |
|---|---|
|
Performance Pay: |
Available annually |
|
New hire experience: |
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum |
|
New hire education: |
1% of the base hourly rate awarded for an AA or higher degree if not required for the position |
|
Class/Calendar: |
A13, 10.75 months |
|
Hours: |
Full-time (40 hours per week) |
|
FSLA: |
Non-Exempt |
|
Benefits: |
Sick leave, holidays, matched retirement, health and life insurance |
OVERVIEW:
To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.
QUALIFICATIONS:
- High School education or equivalent
- Moderate proficiency in typing with good accuracy; above average test battery
- Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy preferred
- Minimum one year clerical experience; ability to operate general office equipment
- Ability to utilize Phonemaster; operate scanner and interpret results
- Experience in attendance record keeping preferred; knowledge of school policies helpful
- Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
- Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
DUTIES AND RESPONSIBILITIES:
- Record, collect and post attendance on computerized system; correct daily reports
- Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
- Operate computerized parent notification system (Phonemaster)
- Compile and maintain master list of all registered students to utilize in keeping daily attendance records
- Confer with students on attendance and tardiness
- Establish and maintain an accurate attendance file on each student
- Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
- Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
- Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus
- Work cooperatively with school nurse and students and other personnel assigned to attendance office
- Submit year-end attendance report; post yearly attendance data on permanent records
- Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel
- Regular and on-time attendance required
- Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
ADDITIONAL DUTIES:
- Participate in on-going training to maintain and improve job skills
- Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Supervision
Site Administrator
Assigned Site Personnel
AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.
Salary : $18
