Secretary for Student Support - Junior High

Secretary for Student Support - Summit Academy

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

OVERVIEW:

To provide administrative and clerical support to assigned personnel; to communicate information regarding school and/or district policies, procedures and functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

QUALIFICATIONS:

• High School education or equivalent required
• Above average proficiency in typing, with good accuracy; above average test battery; good English grammar and math aptitude
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Knowledge of Synergy system preferred
• Bookkeeping and recordkeeping experience preferred
• Ability to operate standard office equipment
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

DUTIES AND RESPONSIBILITIES:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, composing correspondence, scheduling appointments, etc) to assist assigned personnel
• Respond to inquiries from students, parents, district personnel and general public to convey information, school and/or district policies and procedures, etc
• Evaluate inquires and/or situations to take appropriate action or direct to appropriate personnel for resolution
• Prepare written materials (i.e. correspondence, letters, notices, etc) to document activities, provide written reference and/or convey information
• Process various documents and materials (i.e. purchase orders, schedule changes, etc) to disseminate information to the appropriate parties
• Establish and maintain files to secure appropriate data for administrative reference
• Compile data from a variety of sources and prepare reports to ensure accuracy and compliance with financial, legal and/or administrative requirements
• Coordinate a variety of programs and activities (i.e. meetings, school functions, special events, etc) to assist assigned personnel in the delivery of services according to established guidelines
• Monitor assigned activities and/or program components to coordinate activities to ensure compliance with established guidelines
• Attend meetings to convey and/or gather information required to perform functions of the position
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

SUPERVISION

Site Administrator

Assigned Site Personnel

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.

Salary : $20