What are the responsibilities and job description for the Office Administrator position at Summit Bookkeeping?
Overview
Summit Bookkeeping is a growing business in Bellingham, WA that provides full-cycle customized bookkeeping and payroll services. We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong customer service skills, proficiency in office software, and the ability to multitask effectively. As an Office Administrator, you will be responsible for supporting daily operations and providing excellent service to both to our clients and other staff members.
Responsibilities
- Manage day-to-day office operations, ensuring efficiency and organization.
- Handle incoming calls and inquiries using phone systems, providing exceptional customer service.
- Maintain accurate filing systems and manage documents for easy retrieval.
- Assist with calendar management, scheduling appointments, coordinating meetings, and office functions.
- Provide support for our onboarding process for new clients by collection of information, distributing documentation and assigning them to appropriate team members.
- Receive, review, and organize client documents in both physical and digital formats.
- Sort & distribute incoming and out going mail and packages
- Monitor office supply inventory and place orders as needed.
- Keep the reception area and waiting room clean and organized.
- Monitor multiple emails, engaging with clients in a professional manner.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong organizational skills with attention to detail.
- Excellent customer service skills with the ability to communicate effectively.
- Experience with clerical tasks such as filing, proofreading, and document management.
- Ability to manage multiple priorities in a fast-paced environment.
- Previous experience is a plus but not required.
- Familiarity with Microsoft Office is a must.
Join our team as an Office Administrator where you can contribute to our success while developing your professional skills in a supportive environment.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Office: 1 year (Required)
Ability to Commute:
- Bellingham, WA 98225 (Required)
Ability to Relocate:
- Bellingham, WA 98225: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22