Office Manager

Start Building Your Career with Summit Contracting Today! 

Are you ready to take the next step in your career with an exciting opportunity that offers growth, challenge, and the chance to make a real impact? Join our dynamic team as an Office Manager, where you'll play a key role in ensuring the smooth and efficient operation of our office while supporting a positive and productive work environment. Summit Contracting is the premier builder of agricultural structures in South Dakota and Nebraska. Everything we build, we build with excellence and pride. We want to show the world that no one builds better than Summit. At Summit Contracting, our core values are integral to who we are and that’s why we strive to hire people who share our principles and blend with our professional family.

Our Core Values:

We’ve Got Each Other’s Backs
First and foremost, we are a team. That means when someone is having a hard time, we step up and help each other out, whether it’s part of our day-to-day job or not. We’ve got each other’s backs. No questions asked.

Own Up
No one is perfect. We get that. If you make a mistake, own up to it, help to fix it, learn from it and move on.

It's Not Always Sunny
Ag construction is a vital part of our rural economy, but it’s hard work. Whether it’s 75 and sunny, or 15 and snowy, we work in the elements, day in and day out. Because of that, positive attitudes are a must. We’re all in this together in every situation to do whatever it takes to get the job done.

No Jerks Allowed
It doesn’t matter if we’re talking to a customer or a colleague, treating each other with respect, having a good attitude and taking responsibility for our work is of the utmost importance. Whatever job we’re on, we give 100% at all times, doing everything to the very best of our ability. We take pride in what we do and how we treat one another is no exception.

Job Summary
The Office Manager is responsible for overseeing the daily operations of the office and its various departments. This position creates and maintains a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Responsibilities

• Maintain the office condition and arrange necessary repairs.
• Partner with Human Resources to update and maintain office policies/administer employee paperwork as necessary.
• Coordinate with appropriate departments on all office equipment.
• Inventory support – organize, label, count, transfer forms, pricing updates, RMA/Warranty submissions.
• Answer phones and provide general support to visitors.
• Counter parts sales – prepare tickets for walk-in customers & submit to A/R Manager.
• Receive/process customer payments & submit documentation to A/R Manager.
• Request customer exemption certificates as applicable.
• Enter new leads in Clickup and delegate the new lead task to Project Managers.
• Create Parts & Service Job numbers in Foundation & b2w track.
• Weekly Job Audits for site address, tax settings, geo area, division, and start dates.
  
• Location team credit card receipt submissions to A/P support.
• Complete Petty cash log entries, count cash monthly with Location manager and submit to A/P Manager.
• Submit expense reports/mileage reimbursements for location team.
• Disperse Fleet insurance cards to location team.
• Assist with renewal of new/annual vehicle license/registrations as needed.
• Assist in onboarding process for new hires as needed.
• All other duties as assigned including support to location team and Location Manager.

Required Skills/Abilities:

• Proven experience in an office setting
• Knowledge of Office Manager responsibilities, systems, and procedures
• Proficiency in Microsoft Office, Foundation, and ClickUp
• Familiarity with email scheduling tools
• Excellent time management and organizational skills

Education/Experience:

• High School Diploma or Equivalent
• Prior experience managing an office environment preferred

Physical Requirements:

• Must be able to lift up to and in excess of 40 pounds.
• Must be able to sit or stand for extended periods of time

Go to www.buildsummit.com to check out more information on our careers page!

EOE Statement:
Summit Contracting is an Equal Employment Opportunity Employer.
FEDERAL LAW OBLIGATES US TO PROVIDE REASONABLE ACCOMMODATION TO THE KNOWN DISABILITIES OF APPLICANTS AND EMPLOYEES, UNLESS TO DO SO WOULD IMPOSE AN UNDUE HARDSHIP. PLEASE FEEL FREE TO LET US KNOW IF YOU NEED AN ACCOMMODATION TO COMPLETE THE APPLICATION PROCESS OR TO PERFORM ANY ESSENTIAL ELEMENTS OF THE POSITION SOUGHT.
Applications are considered for all positions, and employees are treated during employment, without regard to race, religion, gender, national origin, age, disability, or any other prohibited basis of discrimination, as provided under applicable state and federal law.
Notice to Applicants: An illegal drug test and background check are required as a Conditional Offer of Employment.