What are the responsibilities and job description for the Human Resources Assistant position at Summit Fleet?
Job Summary
The Human Resource Assistant is responsible for performing HR-related duties on a professional level and works closely with the Manager of HR. This position carries out responsibilities in the following functional areas: benefits administration, training, performance management, onboarding, policy implementation, recruitment/employment, and employment law compliance. This position requires an extremely perceptive person who can relate to individuals at all levels within the organization. The HR Generalist must be sensitive to both employee needs and business needs.
Essential Duties and Responsibilities
- Conducts recruitment effort for all exempt and non-exempt personnel, and temporary employees including but not limited to:
- Determines and evaluates applicant qualifications by pre-screening candidates; analyzing responses; verifying references; comparing qualifications to job requirements
- Arranges management and Culture Fit interviews by coordinating schedules
- Attracts applicants by placing job advertisements and contacting recruiters as needed
- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9
- Conducts employee welcome and new hire orientation
- Conducts assigned human resource activities in support of employees and the Company and provides advice regarding routine human resource issues
- Monitors activities and fair and equitable treatment of employees and compliance with established programs, policies, and precedents
- Assists managers or more experienced staff to resolve complex issues
- Maintains and coordinates employee recognition programs
- Assist with benefit administration including but not limited to:
- Maintains and distributes list of new and cancelled employees under each benefit plan
- Verifies benefit billing accuracy and processes for payment
- Audits benefit invoicing with applicable vendors
- Assistance with Open Enrollment and employee questions as needed
- Acts as liaison between employee, insurance providers and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations
- Other duties as required
Qualifications/Skills
- Excellent communication, interpersonal, customer service, telephone skills, recruiting and interviewing skills, people skills, and supports diversity
- Ability to communicate in a professional manner when dealing with employees, vendors, and company contacts
- Proficient computer skills including Microsoft Word, Excel, Outlook, and Teams
- Motivated self-started with the ability to perform the above duties with little supervision
- Demonstrated organizational and problem-solving skills with high attention to detail
- Customer-focused attitude, with high level of professionalism and discretion especially when handling proprietary and confidential materials
- Capacity to multi-task in a fast-paced work environment along with organization under expected timelines
- Team player who works well with all internal departments who serves as a trusted advisor and confidante
- Sound judgment and problem-solving skills
- Understanding of HR best practices and current regulations is preferred
Education and/or experience
- High school diploma or equivalent required; associate’s or bachelor’s degree in HR, business, or a related field preferred.
- 1-3 years’ experience in office management and/or administrative assistant role
- 2-3 years’ experience as a HR Specialist/Generalist, Recruiter, or equivalent
About Summit Fleet
Summit Fleet understands that the need for fleet and fleet management services is continuously changing. That is exactly what makes our programs and services so valuable. We provide leasing and fleet management services across Canada and the continental USA, so whether by supplying short-term rentals, long-term leasing, or full fleet management services, we build customized fleet programs tailored to meet the specific needs for your business. Summit Fleet is growing rapidly, and we are looking for talented individuals who can keep pace and grow with us.
We provide competitive compensation for full-time employees. As this position is critical to our success, it will also be eligible for monthly cash incentives for performance that is on top of your base salary. Benefits include a very generous medical, dental, and vision plan. We make significant contributions to your health savings account. We offer paid time off for sick, vacation, company holidays and more. The executive office is in the Salt Lake City Metro area. Summit Fleet is an at will employer.
