What are the responsibilities and job description for the Office Admin/Receptionist position at Summit Shutter Co.?
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Job Title: Office Admin / Receptionist
Department: Business Operations
Reports To: Operations Manager
Position Summary: Manages a variety of general office activities by performing the following duties personally.
Essential duties and responsibilities include the following. Other duties may be assigned.
Office Management:
Office reception including answering phones, forwarding calls, checking for messages, mail distribution, greeting of delivery people and visitors. General formatting, printing and copying of administrative documents.
Oversee and work and establish process for order entry and office functions
Accepting delivery of FedEx and couriered packages, including maintaining supplies.
Finance:
Accounts Receivable responsibilities including Client setup and account maintenance. Compile invoices using task/job costing and percentage complete practices. Assemble and input estimates using current and historical data. Process incoming payments via mail, ACH, and credit card processing. Assure timely collection of monies due to corporation.
Accounts Payable: Vendor setup and account maintenance. Provide purchase orders to vendors, process incoming invoices, handle vendor inquiries.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: 1-2 years related experience and/or training; or equivalent combination of education and experience.
Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
Math Ability: Ability to calculate figures and amounts such as discounts, interest, percentages, square footage area. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of QuickBooks, Excel, Word and Outlook.
Pay: $18 to $20 per Hr.
Flexibility: This is a 40 hr. per week position. Mon-Thurs 7-5:30
Certificates and Licenses: No certifications needed
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include Close vision, Distance vision and Peripheral vision.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
Work Location: In person
Salary : $18 - $20