What are the responsibilities and job description for the Lease Administrator position at Sun Auto Tire & Service?
In Office role, Mesa, AZ
Reports to: Chief Development Officer
Background Required: 5 years of work experience in commercial lease administration with the experience/ability to manage a 600 retail store portfolio
Headline: Sun Auto Tire & Service is the fastest growing, top 10 independent tire dealer in the US with 500 stores operating under multiple brands. We've been nominated a "Best Place to Work" and are a leading provider of vehicle after-market tires and repair services. We are increasing our footprint rapidly through both organic growth and acquisitions and seek candidates who are looking for a long-term career path and capable of growing into roles of greater responsibility.
The Lease Administrator will work closely with acquisitions, operations, facilities, and accounting to manage lease obligations, notices, landlord communications, and support diligence for new store growth. This role is responsible for quality assurance of lease records in Sun Auto systems. This position will be an integral player on the team as it serves as the central resource for issue management and lease administration, and data management.
Key Responsibilities
At Sun Auto we recognize that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs as well as:
Reports to: Chief Development Officer
Background Required: 5 years of work experience in commercial lease administration with the experience/ability to manage a 600 retail store portfolio
Headline: Sun Auto Tire & Service is the fastest growing, top 10 independent tire dealer in the US with 500 stores operating under multiple brands. We've been nominated a "Best Place to Work" and are a leading provider of vehicle after-market tires and repair services. We are increasing our footprint rapidly through both organic growth and acquisitions and seek candidates who are looking for a long-term career path and capable of growing into roles of greater responsibility.
The Lease Administrator will work closely with acquisitions, operations, facilities, and accounting to manage lease obligations, notices, landlord communications, and support diligence for new store growth. This role is responsible for quality assurance of lease records in Sun Auto systems. This position will be an integral player on the team as it serves as the central resource for issue management and lease administration, and data management.
Key Responsibilities
- Monitor the lease mailbox and manage property issues via direct resolution or coordination with internal departments. Serve as point of contact for all lease related issues.
- Review and approve monthly lease payables and release approved files to accounting for execution.
- Audit lease agreements for compliance with occupancy charges, key dates and notice deadlines.
- Prepare recommendations for renewals and terminations based upon store performance, strategic term, and rent expense.
- Coordinate lease modifications and amendments with real estate and legal teams.
- Review and maintain all lease and occupancy documents in the lease management systems.
- For acquisitions and new construction, review and abstract critical details and propose modifications as necessary for occupancy control.
- Recommend & implement new approaches and procedures to drive continuous process improvements.
- A bachelor’s degree in business, finance/real estate, accounting is preferred
- 5 years work experience in commercial lease administration
- Ability to manage 600 store portfolio
- Experience using Visual Lease, CoStar or another lease administration software is required
- Ability to critically review & understand commercial leases and abstract necessary details
- Read and understand store level P&Ls
- Strong problem-solving skills
- Communication excellence (oral and written)
- Proficiency with MS Office Suite (MS Word, Excel and PowerPoint) & lease administration software
- Strong attention to detail and accuracy
- Capability to work independently and collaboratively
At Sun Auto we recognize that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs as well as:
- Medical, Dental and Vision Insurance
- Health Savings Account with Company Contribution
- 401(k) Retirement Plan with Company Match
- Paid Vacation and Sick Days
- Employee Discounts
- Educational Assistance
- Company Paid Life Insurance
- Company Paid Short-Term Disability
- Long-Term Disability Insurance
