What are the responsibilities and job description for the Secretary position at Sun Collectors?
Job Overview
Sun Collectors is looking for a proactive and detail-oriented Secretary to join our team! If you're someone who loves keeping things organized, supporting a busy office, and being part of a company that's making a difference through solar energy--we want to meet you. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Secretary will serve as the first point of contact for clients and visitors, making customer service skills essential.
Key Responsibilities
Administrative Support
- Maintain and organize files in both physical and electronic formats
- Assist with creating customer proposals and SREC (Solar Renewable Energy Credit) documents
- Prepare reports, documents, spreadsheets, and proposals for the sales team
- Assist with special projects as assigned
Operations & Office Management
- Help manage facility conditions by conducting regular office audits
- Order office supplies and ensure a well-maintained workspace
- Perform general housekeeping duties to keep the office clean and organized
- Greet and assist clients and vendors as needed
- Schedule appointments and manage calendars using CRM software
Financial & Lead Management
- Make deposits and payments while tracking and monitoring department expenses
- Handle all incoming leads, ensuring prompt follow-up and communication
Qualifications
- Ability to effectively establish positive professional working relationships with customers and employees.
- Proficient in the use of Google Office Suite
- Professional verbal and written communication skills including questioning and listening skills.
- High level of attention to detail and accuracy; effective problem-solving skills
- Ability to multitask and work independently with little supervision.
- Strong organizational and time management skills including effective prioritization skills.
- Ability to use discretion and handle sensitive confidential information.
- Positive, professional attitude, with the ability to diffuse negative situations.
- Professionalism –patience, poise, and tact
Job Type: Full-time
Pay: $33,000.00 - $40,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Peoria, IL 61615 (Required)
Ability to Relocate:
- Peoria, IL 61615: Relocate before starting work (Preferred)
Work Location: In person
Salary : $33,000 - $40,000
