Engineering Administrative Assistant

Do you want to become an employee-owner for a mission-driven, growth focused company? Do you approach your work with passion and dedication?

About the Company

Sun Light & Power drives the total adoption of clean energy by designing, building, maintaining, and advocating for clean energy solutions so future generations inherit a healthy planet. We are committed to delivering exceptional customer experience by always innovating and acting with dedication and passion.

We are proud to be certified B-Corporation, and this influences our way of working. We make intentional decisions considering sustainability, positive impact on our community and growing profit for the prosperity of our employee-owners. We are a company that strives for a healthy life-work balance and a dog-friendly environment.

Position Description:

As a key member of the Engineering team, the Engineering Administrative Assistant (EAA) will provide essential support to both the engineering and project management teams through various organizational and data-driven tasks. The ideal candidate person will be well versed in project plan set reading, identifying key elements and facilitating meetings with internal teams, clients and vendors as needed. Strong written and verbal communication skills, combined with organizational skills are essential to succeed in this role. All tasks associated with this position will be using computer and cloud-based programs, requiring high attention to detail. The EAA must be adaptable, sharp, and able to efficiently handle a dynamic work environment.

Responsibilities:

• File & organize PDF & CAD files on shared drives so that current designs are easily accessible to engineers
• Notify the individuals on the project team - typically lead engineer & project manager that new files exist
• Ensure the intake spreadsheet is consistently updated as documents are filed, maintaining accurate tracking for auditing purposes
• Combine or split PDF files into the different project areas
• Manage intake of documents for new projects and input file information in relevant engineering systems
• Monitor and track work deliverables in Salesforce
• Request document updates when moving into another stage of design (50% > 100% > permit)
• Proofread permit sets and ensure all files listed as attached are included
• Communicate with clients on behalf of the engineers (relating to documents only)
• Navigate cloud programs for updated files, or gather files requested by engineers in Procore, PlanGrid, Dropbox, BIM360, SharePoint, etc.
• Fill out & sign release forms for CAD document sharing if required by client
• Research and upload updated permit requirement checklists from AHJ (authority having jurisdiction - city, county, etc.) websites to Salesforce
• Track projects & tasks throughout the day in a timesheet
• Maintain Google Doc notes for meetings & notes to self
• Answer the calls to the engineering team from clients or project managers
• Work with the interconnection team to fill out and file applications to utility companies
• Process documentation and upkeep
• Manage project reporting requirement setup such as DIR and SURGE (AB2143) preferred
• Able to take on other needed tasks as they arise

Qualifications:

• 2 years of experience in solar PV and/ or solar thermal desired
• 3 years of administrative experience preferred
• Detail-oriented and well organized
• Excellent verbal and written communication skills
• Experience with Microsoft Excel, Word, Google Sheets, Google Docs, PowerPoint, OneDrive, SharePoint, Bluebeam, Adobe, and Sage (Sage is preferred, other packages required).
• Self-motivated and able to work in a team environment
• General construction experience desirable
• Able to type a minimum of 50 wpm

Benefits:

Sun Light & Power offers a comprehensive benefits package that includes, but is not limited to:

• Health- Sun Light & Power offers 8 different medical plans through Health Net and Kaiser
• Dental- Sun Light & Power covers 100% through Beam
• Vision- Sun Light & Power covers 100% through Beam
• Long-term disability insurance-Sun Light & Power covers 100%
• FSA, HSA and Commuter program
• 13 PTO days, 9 paid holidays
• 2 paid days for volunteering
• 401(k) retirement plan-Sun Light & Power will match 50% of 401(k) deferments, up to $1,000
• $500 annual stipend for tuition
• Company Stock- Sun Light & Power annually allocates 8% of our 1,000,000 issued shares of the company to ESOP Participants based on a formula considering the number of employees, employees years of service and employees total compensation. Shares are vested over a 6-year period.

Work Environment & Physical Requirements:

While performing the duties of this job, the employee may be occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job.

Equal Employment Opportunity Statement:
It is the policy of Sun Light & Power to provide equal employment opportunity to all persons without regard to sex, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, sexual orientation, gender identity or gender expression, military or veteran status, marital status, registered domestic partner status, genetic information, or any other basis protected by applicable federal or state law. This policy applies to all aspects of employment, including but not limited to recruitment, selection, training, promotion, transfer, compensation, demotion, termination, etc.