What are the responsibilities and job description for the Project Manager Assistant - Construction position at Sun Mechanical Contracting, Inc.?
JOB DESCRIPTION:
The Project Management Assistant is responsible for assisting the construction and retrofit divisions with various tasks related to project bids and project management. The Project Management Assistant reports directly to the Lead PMA.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Execute new job set up in Share File system
Participate in job start up meetings
Write subcontracts to subcontractors
Process proposed change orders
Compile and submit O&M manuals at project completion
Manage online plan rooms and bid requests to obtain project documents and submit responses to bid requests
Download, print, and manage project plans, specifications, etc.
Check for addenda, clarifications, project updates, etc.
Assist Project Managers and Account Managers with project fulfillment tasks
Preparing submittals for approval, ordering equipment/materials, tracking equipment/material orders, attending project meetings, coordinating with the Service Division, coordinating with subcontractors, etc.
Other duties as assigned by management
Obtain permits for new jobs
Establish rapport and maintain relationships with equipment/material vendors and subcontractors
SKILLS & QUALIFICATIONS:
Strong PC skills – Microsoft Word/Excel/Outlook/PowerPoint/Project
Communication skills – ability to develop strong working relationships with general contractors, subcontractors, suppliers/vendors, project management staff, and field employees
Project oriented – self-starter who can work independently on multiple projects
Organization and time management skills are critical – multiple projects will be assigned at the same time; must prioritize tasks
Strong attention to detail and accuracy with numbers
Basic accounting skills
Construction industry experience a strong plus
Ability to understand/analyze project plans/specifications a strong plus
