Part-Time Bookkeeper & Administrative Assistant

About the Company:

We are a dynamic manufacturing company that takes pride in producing high-quality solar security products while fostering a collaborative and supportive work environment. We are seeking a Part-Time Bookkeeper & Administrative Assistant to join our team. This individual will be key in maintaining our financial records and supporting the President with daily administrative tasks to ensure smooth operations.

Position Summary:

The Part-Time Bookkeeper and Administrative Assistant will primarily manage accounts payable, accounts receivable, customer billing, and other related administrative tasks. This role demands exceptional attention to detail and a proactive approach to supporting the President with daily organizational and scheduling needs. The position offers the chance to work closely with the team while making a meaningful contribution to the company's efficiency and success.

Key Responsibilities:

Bookkeeping Duties:

• Process accounts payable, ensuring timely and accurate payment of bills.
• Manage accounts receivable, including invoicing customers and tracking payments.
• Maintain accurate customer account records and address discrepancies as needed.
• Handle customer billing inquiries with professionalism and efficiency.
• Coordinate with the accountant on reconciliations, oversight, and preparation of financial statements.

General Office Duties:

• Communicate with vendors and suppliers as needed.
• Ensure compliance with company policies and procedures in financial transactions.
• Support team members with ad-hoc administrative or clerical tasks.

Administrative Support to the President:

• Manage daily scheduling, coordinate meetings, and organize appointments.
• Assist with general office organization, email, and workflow management.
• Draft and proofread correspondence, reports, and other documents.
• Maintain electronic and physical filing systems to ensure accessibility and accuracy.
• Provide administrative support as needed to ensure the President’s efficiency and effectiveness.

Qualifications & Skills Required:

Technical Skills:

• Proven experience in bookkeeping, preferably in a manufacturing environment.
• Proficiency in accounting software (e.g., QuickBooks Online) and Microsoft Office Suite (Excel, Word, Outlook).
• Understanding of accounts payable, accounts receivable, and customer billing processes.

Administrative Skills:

• Strong organizational and time management skills with a proactive approach to problem-solving.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks efficiently in a fast-paced environment.

Soft Skills:

• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Reliable, trustworthy, and professional demeanor.

Experience:

• Minimum of 3 years in bookkeeping or similar roles.
• Experience in manufacturing preferred but not required.
• Previous experience in an administrative support role is a plus.

What We Offer:

• Flexible hours tailored to part-time work.
• Opportunity to work in a supportive, team-oriented environment.
• Competitive hourly wage based on experience and qualifications.

This position is ideal for someone who wants to balance work and other commitments while contributing significantly to a growing company.