Office Assistant

Job Title: Office Assistant / Regional Services Coordinator (Part-time Role)

Pay Rate: $30-$33/hr (W2)

Duration: 6-Month Contract with potential to extend/convert

Location: Onsite at Bloomington, MN

Schedule: Part-time (25 - 30 hours/week)

Job Summary:
You will support the development team and office-based staff with day-to-day operations, including office management, administrative tasks, logistics, and budget-related functions. Your attention to detail, excellent organizational skills, and customer service orientation will be key to your success in this role.

Key Responsibilities:
Administrative Support (40%)

• Greet guests and visitors, ensuring a positive and professional office environment.
• Answer phones, manage contact lists, and assist with scheduling meetings.
• Order office supplies, catering, and food for events; manage office inventory.
• Submit and reconcile expense reports.
• Coordinate logistics for IT needs across the office.
• Evaluate the general office environment is well-maintained, tidy, and organized.

General Office Management (25%)

• Manage vendor relationships for services like coffee, copy, and postage machines.
• Serve as the liaison with the IT department for equipment support and conference room technology.
• Coordinate with Facilities Management for office assignments, furniture, and access cards.
• Collaborate with building management for parking, gym access, and updates pertinent to the North Region office.

Meeting and Event Coordination (15%)

• Organize and coordinate regional and office-based meetings and events.
• Manage logistics including location, room bookings, hotel arrangements, catering, and communication.
• Attend off-site conferences as needed to support meeting coordination.

North Region Development Support (5%)

• Assist with budgeting activities, including data gathering, organizing, and updating regional and cost center financial data.
• Update and manage project financials from SAP, including monitoring expenses and purchase orders.
• Help ensure timely approvals and signatures for various regional processes.

Additional Responsibilities (10%)

• Maintain a high degree of awareness of activities within the US Regional Offices and Corporate Development.
• Provide interdepartmental assistance as needed.
• Perform other duties as assigned.

Qualifications:
Education/Experience:

• Bachelor's degree in Business or related field preferred.
• A minimum of 3 years of related experience in administrative or office management roles.

Skills/Knowledge/Abilities:

• Highly detail-oriented with a creative, intuitive, and hardworking mindset.
• Strong organizational, communication, and time management skills.
• Excellent customer service skills with the ability to interact effectively with peers, management, and external parties.
• Ability to handle multiple projects and deadlines with efficiency.
• Strong ethics, integrity, and a high standard of professionalism.
• Highly motivated self-starter with a friendly personality and ability to work well within a team.
• Familiarity with Microsoft Excel preferred.

If you are an enthusiastic and experienced administrative professional who thrives in a collaborative, fast-paced environment, we encourage you to apply for this exciting opportunity to join our team as a Regional Services Coordinator. We look forward to reviewing your application

Salary : $30 - $33