Assistant Office Manager - Houston

The Company

Sungrow Power Supply Co., Ltd. (“Sungrow”) is the world’s most bankable inverter brand with over 340 GW installed worldwide as of December 2022. Founded in 1997 by Professor Cao Renxian, Sungrow is a leader in the research and development of solar inverters with the largest dedicated R&D team in the industry and a broad product portfolio offering PV inverter solutions and energy storage systems for utility-scale, commercial & industrial, and residential applications, as well as internationally recognized floating PV plant solutions, NEV driving solutions, EV charging solutions and renewable hydrogen production systems. With a strong 26-year track record in the PV space, Sungrow products power over 150 countries worldwide. Learn more about Sungrow by visiting www.sungrowpower.com.

The Position

Manages the company's lobby area. Greetings and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Duties also include handling special administrative projects, as well as working with the Finance, HR and Marketing Team for some projects. Software skills are required, as well as Internet research abilities and strong communication skills. This position is an on-site position and will report to the Office Manager.

Essential Duties And Responsibilities

• Partner with building management/leasing office and security for all safety and compliance needs
• Partner with vendors for services such as office supplies, cleaning, caterers, etc
• Oversee the inventory of office and kitchen supplies (i.e., order, track, stock, etc.)
• Act as key contact point for different departments for training coordination, customer visit and team visit in Houston, TX office
• E-scheduling of training rooms and conference rooms (via Outlook calendar)
• Coordinate all general office communications through MS TEAMS, Outlook, and general postings
• Operate office equipment such as conference room technology, copiers, scanner, fax, postage machine
• Periodically checking and distributing incoming office/business mails to right department. Must be highly proficient with various mail resources including USPS, FedEx, and UPS.
• Oversee the office appearance and cleanliness. Prepare the office for the day and closing.
• Oversee lunch catering for Corporate Office (based on different departments’ needs and customer needs).
• Assist the tasks assigned by local management leaders.
• Assist HR team with special projects such as catering HQ/oversea colleagues (on and offsite)
• Collect visitors information (US colleagues, customers, HQ colleagues) from different departments, offer helpful information about visitor guidance (i.e., employee apartment, hotel, restaurant, etc
• Assist Marketing team for office decoration and layout management
• Assist Office Manager for office leasing, apartment leasing, vendor management (partnership with hotel; cleaning service company; online travel platform; etc.)
• Assist for ad-hoc operation/finance analysis
• The job description is not an all-inclusive list of functions and tasks. May help Office Manager and team for special projects
  
  

Minimum Requirements

• A minimum of a bachelor’s degree is required
• 2 years' experience in customer service, administrative, or similar role
• Experience in property management a plus.
  
  

Competencies

• Must be a self-directed and proven professional who thrives in a fast-paced, multi-tasking, ever-changing environment.
• Must have the ability to meet/exceed deadlines.
• Must possess strong relationship-building, problem-solving and analytical skills.
• Ability to work independently and take initiative on projects AND also be able to collaborate as a team player.
• Excellent MS computer skills (Excel, Word, Power Point, Publisher and Outlook).
• Ability to maintain confidentiality and establish credibility.
  
  

Travel

• 10% based on business needs
  
  

Work Location and Status:

• Full time, Houston, TX
• No visa sponsorship
  
  

Compensation

• Compensation commensurate with experience
• Competitive benefits package and employee programs
• Strong personal and company growth opportunities
  
  

Sungrow is an equal opportunity employer. Due to strong interests in this position, Sungrow will only reach out to those candidates who best meet the requirements. Thank you for your interest in Sungrow.