What are the responsibilities and job description for the Payroll and Benefits Specialist position at Sunlighten?
At Sunlighten, we're not just about infrared saunas—we’re on a mission to improve lives through innovative health and wellness solutions. As a global leader in infrared sauna therapy, we are rapidly expanding and need a talented Payroll and Benefits Specialist with a detail-oriented and analytical mindset to ensure accurate payroll processing, manage employee benefits programs, and support compliance with regulations—all while delivering an exceptional employee experience.
Celebrating 25 years of innovation, Sunlighten has grown from its Kansas City roots to establish a global footprint, including expansion into the UK. With the global wellness market projected to reach $7 trillion in 2026, we are proud to be part of this dynamic and holistic shift. As leaders in light science and longevity, we create innovative solutions that help customers lead vibrant, active lifestyles.
Duties/Responsibilities:
- Process payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions to ensure accurate and timely bi-weekly, two- client payrolls.
- Oversee compliance with federal, state, and local regulations related to payroll and taxes, ensuring adherence to state tax regulations and timely submission of payroll reports and tax filings.
- Accurately calculate and track employee commissions based on established compensation plans, ensuring all eligible earnings are paid.
- Coordinate with the sales and finance teams to validate commission data and ensure timely and accurate payouts.
- Maintain detailed records of commission payments, adjustments, and approvals to ensure compliance and recordkeeping.
- Manage workers' compensation compliance, including claims management and annual audits.
- Facilitate annual 401(k) audits by preparing necessary documentation, collaborating with auditors, and implementing audit recommendations.
- Administer employee benefits programs, including retirement plans, medical, dental, vision, life, and disability insurances, ensuring compliance with federal and state regulations.
- Manage employee benefits and insurance plans, conveying benefit information to employees and updating them on any changes.
- Oversee the administration of pay/benefits related to resignations, terminations, leaves (with/without pay), and death benefits, ensuring compliance with company policies and applicable laws.
- Collaborate with HR Manager on maternity and parental leave programs to ensure accurate documentation, payroll implementation, and employee communication.
- Serve as the primary point of contact for employee inquiries related to payroll and benefits.
- Provide documentation and reports as requested for audits and accounting purposes.
- Submit government statistics reports including EEO, unemployment insurance, OSHA, and other state agencies requesting statistical employment and payroll data.
- Verify end of year W2 payroll processing is accurate.
- Input and maintain employee data in the HRIS ensuring data integrity.
- Take on additional tasks and duties as assigned by the HR Manager to support overall HR functions.
Education/Experience:
- Minimum of 3-5 years of experience in payroll management or benefits administration.
- Bachelor’s degree in HR, Finance, Business Administration, or a related field.
- Professional certification in payroll (e.g., CPP) or HR (e.g., SHRM-CP, PHR) is a plus.
- Experience with HRIS systems and payroll software is essential.
- Strong knowledge of payroll processing and benefits administration.
- Proficient in Microsoft Office Suite, particularly Excel.
Skills:
- Excellent attention to detail and accuracy in managing payroll data.
- Strong analytical and problem-solving skills.
- Ability to maintain confidentiality and manage sensitive information.
- Effective communication skills, both written and verbal.
Starting Salary at ~$58K/year with potential for higher compensation based on experience.
- Competitive Paid Time Off Policy Paid Holidays Floating Holidays
- Fully Equipped Fitness Center On-Site
- Lunch Program featuring a James-Beard Award Winning Chef
- Health (HSA & FSA Options), Dental, and Vision Insurance
- 401(k) with company contributions
- Profit Sharing
- Life and Short-Term Disability Insurance
- Professional Development and Tuition Reimbursement
- Associate Discounts on Saunas, Spa Products and Day Spa Services
Salary : $58,000
