Assistant Lead Medical Coordinator

Description

 

 

 

Sunny Glen Children's Home Job description

 

Job Title: Assistant Lead Medical Coordinator

Department: Medical

Supervisor: Lead Medical Coordinator

FLSA Status: Exempt

Prepared by: Human Resources Department  

 

Summary

The Assistant Lead Medical Coordinator is part of the team concept in the non-clinical setting for the delivery of health services at Unaccompanied Children Programs. The Assistant Lead Medical Coordinator is responsible for assisting the Lead Medical Coordinator and providing oversight of the Medical Department Team. The Assistant LMC is devoted to the delivery of medical care with an emphasis on disease prevention and health maintenance. This individual works closely with Medical Providers, Program Directors, Assistant Program Directors, and other related departments.

 

Essential Duties and Responsibilities

• Other duties may be assigned.
• Must be sensitive to the needs of the youth, in the areas of health and social services as one component.
• Assist LMC in managing and monitoring the delivery of health services to patients ensuring compliance in performance and in accordance with Sunny Glen Children Home, ORR, and Texas State Licensing policies and procedures.
• Assist in preparing youth for examinations and obtain medical history, taking vital signs to include height and weight. Initiate routine lab tests in accordance with ORR and physician orders.
• Assist medical providers with examination procedures when needed such as patient screening and triage.
• Administer medications under the providers’ orders, except I.V. medications.
• Update medical records regarding allergies, medication use, and immunization history at each visit.
• Obtain, compile, and maintain medical files and ensure proper daily documentation in accordance with policy and procedures.
• Schedule and comply with required medical appointments and timelines. Respond and comply with individual emergency medical needs immediately.
• Assist the Lead Medical Coordinator in collecting, maintaining, and submitting weekly, monthly, quarterly, and annual reports to the directing supervisor.
• Assist with scheduling and providing transportation when needed to clients on medical appointments with assistance from other staff when necessary.
• Submit, review, and follow up all Significant Incidents Report regarding Medical Issues.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

Competencies - To perform the job successfully, an individual should demonstrate the following competencies:

 

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

 

Job Knowledge - Competent in required job skills and knowledge; exhibits the ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

 

Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

 

Problem-Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

 

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

 

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

 

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

 

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

 

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

 

Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

 

Performance Coaching - Defines responsibilities and expectations; sets goals and objectives; gives performance feedback; motivates for increased results; recognizes contributions; encourages training and development.

 

Team Leadership - Fosters team cooperation; defines team roles and responsibilities; supports group problem solving; ensures progress toward goals; acknowledges team accomplishments.

 

Delegation - Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results.

 

Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

 

Managing People - Includes staff in planning, decision-making, facilitating and process improvement; makes self-available to staff; provides regular performance feedback; develops subordinates' skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services.; continually works to improve supervisory skills.

 

Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

 

Visionary Leadership - Displays passion and optimism; inspires respect and trust; provides vision and inspiration to peers and subordinates. The position will integrate Sunny Glen’s Core Values throughout their day-to-day operations.

 

Business Acumen - Understands business implications of decisions; aligns work with strategic goals.

 

Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.

 

Recruitment & Staffing - Utilizes recruitment sources; exhibits sound interviewing skills; presents a positive, realistic view of the organization; analyzes and forecasts staffing needs; makes quality hiring decisions.

 

Cost Consciousness - Works within approved budget; contributes to profits and revenue; conserves organizational resources.

 

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

 

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities.

 

Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; adapts strategy to changing conditions.

 

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation.

 

Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities.

 

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

 

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies the appropriate person with an alternate plan.

 

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

 

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.

 

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions.

 

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks.

 

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

 

Quantity - Completes work in a timely manner.

 

Safety and Security - Observe safety and security procedures; report potentially unsafe conditions; use equipment and materials properly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must be 21 years of age or older. Must be bilingual in English and Spanish.

 

Education and/or Experience 

Active, unrestricted Licensed Vocational Nurse (LVN), Licensed Practical Nurse (LPN), or Registered Nurse (RN) in the state of Texas is required.

One year of full-time experience in a hospital, clinic, medical record department, or physician's office is required.

One year of employment experience in the child welfare field working with children and/or adolescents in a social service setting.

Minimum One year of supervisory experience preferred.

 

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and the general public.
 

Certificates, Licenses, Registrations

Valid Texas Driver's License with an excellent driving record

Licensed Vocational Nurse (LVN) Licensed Practical Nurse (LPN) Pediatric Licensed Practical Nurse (PEDIATRIC LPN), and Licensure according to the State of Texas Board of Nursing

Have a record of tuberculosis screening showing the employee is free of contagious TB.

 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

 

While performing the duties of this Job, the employee is regularly required to stand, walk; stoop, kneel, crouch, or crawl and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.  The employee is occasionally required to sit; climb or balance and taste or smell. The employee must regularly exert up to 25 pounds of force (mopping, lifting groceries, moving furniture, cooking, etc.) and occasionally be able to perform a restraint on youth weighing up to 200 lbs. Must be able to frequently maintain visual and auditory supervision of multiple children. The employee must be able to make quick decisions, tolerate frustration and be able to always balance mental toughness with compassion. The employee must be able to multitask.

 

Work Environment 

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually loud. The employee must be able to function in a noisy environment.

Notes

All services shall be provided in accordance with established standards, principles, and ethics of the profession, applicable professional specialty organizations, and the high-quality standard for which Sunny Glen Children’s Home is recognized.

 

Sunny Glen is an Equal Opportunity Employer (EOE) and complies with all applicable federal and state employment laws. Employment decisions are based on qualifications, merit, and business needs.

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this class classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 

 

 

Qualifications

Education and/or Experience

Active, unrestricted Licensed Vocational Nurse (LVN), Licensed Practical Nurse (LPN) or Registered Nurse (RN) in the state of Texas required.

Bilingual in English and Spanish required.

One year of full-time experience in a hospital, clinic, medical record department, or physician's office required.

One year employment experience in the child welfare field working with children and/or adolescents in a social service setting.

Minimum One year of supervisory experience preferred.