Office Admin - Part Time

About Suno

At Suno, we are building a future where anyone can make music. You can make a song for any moment with just a few short words. Award-winning artists use Suno, but our core user base consists of everyday people making music — often for the first time.

We are a team of musicians and AI experts, including alumni from Spotify, TikTok, Meta and Kensho. We like to ship code, make music and drink coffee. Our company culture celebrates music and experimenting with sound — from lunchroom conversations to the studio in our office.

About The Role

We're seeking a detail-oriented Office Admin to be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality.

The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.

Check out our Suno version of the job here!

What You’ll Do

Administrative Management:

• Process and maintain NDAs, waivers, and contracts
• Manage employee records including directory and emergency contact forms
• Coordinate travel arrangements for non-executive staff, new hires, and guests
• Handle outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
  
  

Office Operations & Facilities:

• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch catering including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
  
  

Team Experience:

• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Manage weekly team lunch program
• Assist with new hire onboarding administration
  
  

What You’ll Need

• 2-3 years of experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Problem-solving mindset with ability to work independently
• Detail-oriented approach with a proactive attitude
• Comfort with dynamic environments and changing priorities
• A love of music is a huge plus
  
  

Additional Notes:

• This is an onsite role based in Chelsea, New York
• Applicants must be eligible to work in the US
  
  

Compensation: This role will be expected to work 25-30 hours per week, 5 days a week, with an expected hourly rate of $30-40 per hour