Demo

Project Administrator III

Sunrise Systems Inc
Walkersville, MD Full Time
POSTED ON 2/16/2025
AVAILABLE BEFORE 5/6/2025

Job Title : Project Administrator

Location : Walkersville, MD 21793

Duration : 6 months (possibility for extension)

Position Type : Hourly contract Position (W2 only)

Schedule – M-F 8-5 hours

  • Candidates MUT have strong document control / file management and Construction experience, MS Project
  • Candidates must be local to Walkersville (commute no longer than ~30 minutes). Not looking for candidates from DC area
  • Education - associate’s degree Required
  • Bachelor’s degree in business administration, Project Management, Construction Management, or a related field (preferred)

Description :

  • The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between client, the General Contractor, and the Engineer of Record.
  • This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.
  • Primary Responsibilities :

    1. Document Control and File Management (Highest Priority)

  • Maintain the project document control system using Microsoft Teams and SharePoint.
  • Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents.
  • Perform regular quality checks to verify documentation is current and accurately filed.
  • Coordinate with team members to ensure consistent and effective document placement and access.
  • 2. Project Coordination and Management

  • Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more. Route documents to appropriate project team members as needed.
  • Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs.
  • Upload final documents to SharePoint and manage tracking tools for project deliverables.
  • Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies.
  • Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.
  • 3. Proficiency with Microsoft Office Tools

  • Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation.
  • Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.
  • 4. Meetings and Action Items

  • Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited.
  • Record detailed meeting minutes and track action items in Microsoft Planner.
  • Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders.
  • Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.
  • Contact :

    Abdul Ajeej : abdul.a@sunrisesys.com | 732-272-0361 | URL : www.sunrisesys.com

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