Senior Administrative Assistant

Job Description :

Senior Administrative Assistant :

Currently has an exciting opportunity for a Senior Administrative Assistant supporting three leadership team members of the Global Commercial Data Science (GCDS) organization. In this critical role, you will have the opportunity to demonstrate your ability to be highly professional, organized, and proactive while working in a fast-paced environment with an exciting team. This position is based in Raritan, NJ.

Key Responsibilities :

• Agile and proactive calendar coordination, including scheduling and arranging meetings with internal and external partners
• Prepare documents of a sensitive and occasionally highly confidential nature such as memos, staff correspondence and manage expense reports
• Prepare domestic and international travel arrangements
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Update files, documents, and navigation maps in Microsoft Teams
• Proficiency in utilizing and innovating on current technology platforms, including Outlook, Zoom, PowerPoint, Word, Excel, Concur, SharePoint, Global Connect, Workday, Our Source, e-Marketplace
• Achieve results in the absence of day-to-day mentorship by being solution oriented
• Maintain a positive office environment while serving as single point of contact for the Global Data Science, Global Real-World Evidence and Global Precision Medicine teams
• Maintain strict confidentiality and exercise independent discretion and judgment while seeking resolution of complex problems
• Provide support for large departmental and group meetings (, Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
• The Senior Administrative Assistant may scan e-mail for executives and highlight items for review or action
• Work highly collaboratively with the GCDS Executive Administrative Assistant
• Be prepared to provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
• Handle external partner relationships and facilitate contracting efforts as needed

Qualifications :

WHAT WOULD YOU CONSIDER TO BE THE TOP , NON-NEGOTIABLE SKILLS THAT YOU WILL BE LOOKING FOR HEN REVIEWING CANDIDATE RESUMES?

WHAT WOULD YOU CONSIDER TO BE AN IDEAL CANDIDATE BACKGROUND FOR THIS POSITION?