2nd Shift Production Manager

JOB TITLE:  2nd SHIFT PRODUCTION MANAGER                                              

1.0          JOB DESCRIPTION SUMMARY

Under the direction of the Production/General Manager coordinate and supervise directly or through Departmental Supervisors the production, operation, and related service activities as assigned.  Responsible for the quality and quantity of products, proper methods and machine applications, effective utilization of production hours, skills, machines, equipment and facilities.  This will require the use of Production Scheduling and Planning to optimize production capabilities and timely utilizing the work force. Investigate delays and expedite corrective action (e.g., machine and tool repairs, material movement and work flow etc.).  Assist with coordination and administration of company policies and programs as they relate to the production operations.

2.0          REPORTING RELATIONSHIPS

                2.1          The 2nd shift Production Manager reports directly to the Production Manager and indirectly to the General Manager. 

                2.2          The following positions report directly to the Production Manager:

                                2.2.1       2nd Shift Processing Department Supervisor

                                2.2.2       2nd Shift Packing Department Supervisor 

2.3          In the absence or incapacity of the Production Manager, their duties and responsibilities will be undertaken by the 2nd Shift Production Manager

3.0          REQUIREMENTS

                3.1          EDUCATION

                                REQUIRED:         Associate Degree in Production Planning and Control

                                PREFERRED:      A four (4) year degree.

                3.2          LICENSING/REGISTRATION/CERTIFICATION

                                REQUIRED:         Valid driver’s license

                3.3          EXPERIENCE

                                REQUIRED: Two (2) years of production scheduling in a food processing environment. Three (3) years of management in a production                                                                                   department or area with one (1) level of subordinate supervision.  

                                PREFERRED:      Three (3) or more years of production scheduling within this industry.                                                                   

                3.4          SKILLS/KNOWLEDGE/ABILITIES

This position requires the ability to orchestrate and coordinate the efforts of the diverse production and production service areas to complete the processing of materials into product to fulfill customer orders within the specified time frames while maintaining the required level of quality in the product.   The ability to plan and schedule workloads and the resources required to complete the work (material, equipment, machinery and labor).  Analytic abilities to review and refine methods, procedures and work flows.  The ability to identify and define training needs, develop training methods and conduct the actual training.

                3.5          PHYSICAL

                                3.5.1       BODY POSITIONS

This function requires periods of sitting to schedule, review reports and conduct meetings.  Walking, standing, stooping and bending to inspect products and equipment within the production facility and to push smoke trees.

                                3.5.2       BODY MOVEMENTS

The ability to operate mobile equipment, such as forklift, in emergency and/or training situations. The agility to move through congested production areas and to climb ladders to inspect material storage in the warehouse facility.

                3.6          MENTAL

                                3.6.1       MATHEMATICS

                                Able to perform the necessary computations to schedule work through the production work centers for preset delivery deadlines.   This would typically be consistent with a                                   high school level of mathematics.

                                3.6.2       LANGUAGE

Able to communicate verbally and in writing with all levels of employees throughout the company to convey instructions, directions, communicate schedule dates with sales and provide reports to upper management.

4.0          WORKING CONDITIONS

                Work conditions vary from the production floor with its noise and refrigeration, the warehouse environment and outside areas which must be traversed in all weather conditions to move from      production to the warehouse.

5.0          AUTHORITY

                The Production Managers are given the necessary authority to successfully accomplish the duties and responsibilities of the position, by the General Manager   These include:

5.1          In consultation with the HR Manager, hire, terminate, promote, demote and discipline direct reports, ensuring that the HR Manager is notified and consulted prior to any action being permanently implemented.

                5.2          To provide input and assist in the development of the Production Budget.

                5.3          To develop, recommend and implement operating procedures to enhance customer service, productivity, quality and the profitable growth of the company.

                5.4          In conjunction with the General Manager, establish the limits of the activities of subordinates such that there is no undue involvement of the General Manager in                                                      their daily routines.

                5.5          Develop, maintain and modify methods for production scheduling and the requisite tools to support proper scheduling of production.

                5.6          Taking any reasonable action necessary to carry out the responsibilities of management, so long as such action does not deviate from established company policies and is                                     consistent with sound business judgment.

6.0          RESPONSIBILITIES

                The principle responsibilities of the Production Managers consist of, but are not limited to:

6.1          To plan, schedule, supervise and direct production operations and related services; to include, determining and maintaining appropriate finished product inventory levels.

6.2          To provide the coordination, supervision, scheduling and direction for the timely production of products ordered and of products needed to maintain appropriate inventory levels.

                6.3          To achieve efficient and economical production with the production budget parameters.

                6.4          To provide work assignments through production scheduling, meetings, delegation and direct assignment.

                6.5          To schedule production in a manner which assures the attainment of ship dates and to implement corrective actions for off-schedule conditions and/or timely communication                                              of problems beyond your authority to resolve.

                6.6          To ensure the coordination of material flow, in support of the production schedule, through the appropriate purchasing agent.

                6.7          To provide leadership, motivation, training, guidance and counsel to all production employees.

                6.8          To establish the limits of the activities of subordinates such that there is no undue  involvement of the Plant Manager in their daily routines.

                6.9          To provide the coordination of communications between Production, Maintenance, Purchasing, Administration and Warehouse.

                6.10        To identify and develop subordinate personnel to a level which will allow the smooth flow of production in the absence of the Production Manager.

                6.11        To identify training and safety needs, assist in the development of programs to address  these needs and to implement and maintain such programs.

                6.12        Ensure that maintenance needs are identified, programs such as Preventive Maintenance and Operators Startup Checks are developed, implemented and complied with to                                        minimize downtime and repair time.

6.13        To provide Performance Evaluations for all supervisory production personnel at least once per year, to train and develop subordinate Supervisory personnel to perform evaluations on their subordinates.

                6.14        To provide input into the hiring process of all new production employees.

                6.15        Provide follow-up and to hold accountable all subordinate employees for direct or indirect assignments and ensure their timely completion within the quality standards of                                     the company.

                6.16        To maintain the company standards for quality, volume requirements and scheduled   customer commitments.

                6.17        To maximize utilization of all resources, facilities, equipment, machines, materials, supplies and manpower.

                6.18       Minimize waste of materials, labor, and energy.

7.0          DUTIES

                The principle duties of the Production Manager include, but are not limited to:

                7.1          To provide Performance Evaluations on all direct reports on a minimum of an annual basis (every 30 days during probationary periods).

                7.2          To schedule production in a manner which ensures that customer commitments for ship dates are met and to make daily assignments to ensure the attainment of the schedule.

                7.3          Review and approve time cards and work sheets.

                7.4          Identification of training needs, the development of Training Programs and the implementation and compliance with training schedules.

                7.5          Ensuring that all safety and company policies and procedures are communicated, understood and complied with on an ongoing basis.

                7.6          Communication of company and department goals and objectives and the continual focus of all production personnel on their attainment.

7.7          To establish a stable, motivated and effective work force, with an acceptable level of turnover through training, hiring, motivation, delegation and regularly scheduled                                                                meetings for safety, departmental performance review, production status and general communications as required.

                7.8          Attainment of production volume and quality standards on a daily basis.

                7.9          The scheduling of manpower requirements to attain the production schedule.

                7.10        Assist in the development of department goals and objectives that are consistent with the goals and objectives of the company.

8.0          MEASURES OF PERFORMANCE

                The Production Manager will be deemed to be performing at a satisfactory level when:

                8.1          Daily production scheduling is in place and is visible to the completion of all orders timely and there is a backup person capable of scheduling and controlling production in                                                their absence.

                8.2          Production schedules are adhered to and communicated on a daily basis to the sales department and on time shipping is at its targeted rate.

                8.3          Training and safety programs are implemented and complied with.

8.4          All subordinate personnel have current Performance Evaluations on file with the HR Manager and have achieved a satisfactory level or have written action plans from their immediate superior, for improving their performance.

                8.5          Organizational stability is achieved in the Production area and employee turnover is reduced to an acceptable level.

                8.6          Budgeted goals are met or improved upon for the year.

                8.7          The effective and efficient coordination of activities and assignments provides for minimizing the involvement of the Plant Manager.