What are the responsibilities and job description for the Administrative Assistant - PACE position at SUNSHINE ENTERPRISE USA LLC?
Administrative Assistant - PACE
Company Overview: Our client is a leading healthcare located in Orange, CA,
seeking to fill the administrative assistant position for the Program of
All-Inclusive Care for the Elderly (PACE), communicating with participants,
family, caregivers, other departments and external stakeholders.
Position
Summary: The successful candidate shall have at least 1 year of clinical
setting / healthcare setting experience, holds an associate degree, and is able
to complete the post-hire requirements listed below.
Work
Duration: 6 months or longer
Job
type: On-site
Position
Responsibilities
· Provides reception
relief according to business needs.
· Arranges
transportation services with participants, family, caregivers and contracted
transportation vendors.
· Schedules specialty
appointments with providers on behalf of participants.
· Maintains
communication with participants and/or families regarding specialty services.
· Assists the team
in carrying out department responsibilities and collaborates with others to
support short- and long-term goals/priorities for the department.
· Coordinates work with
other administrative staff within the PACE center.
· Maintains confidential
and sensitive information and files regarding participants, policy and
personnel with appropriate follow-up.
· Coordinates specialty
appointments and services in collaboration with the clinical team.
· Reports any pertinent
information to the clinical team and Interdisciplinary Team (IDT) to facilitate
completion of specialty appointments.
· Documents interactions
into medical records as per current workflows.
· Completes other
projects and duties as assigned
Minimum Qualifications
· High school diploma or
equivalent PLUS 1 year of experience working in a clinical setting / healthcare
setting required; an equivalent combination of education and experience
sufficient to successfully perform the essential duties of the position such as
those listed above may also be qualifying.
· Must complete the
following upon hire: Drug screen, Physical, Current TB, First Aide & CPR
Certified, Hep B or decline, Flu or decline, MMR or decline, Tdap or decline,
Varicella or decline.
· CPR and First-Aid
Certification required or must be obtained within six (6) months of date of
hire.
· Candidate with Associate
degree preferred.
· Bilingual in English
and in one of the languages (Arabic, Chinese, Farsi, Korean, Spanish, or Vietnamese)
preferred.
Possesses the Ability
To:
- Work in a team environment, be flexible and adapt to change.
- Manage multiple deadlines in a fast-paced environment.
- Work collaboratively with a wide variety of stakeholders.
- Prepare concise and clear reports.
- Work with all levels of staff to identify and problem-solve
contracted provider issues.
- Work independently with minimal supervision or guidance.
- Establish and maintain effective working relationships with
leadership and staff.
- Communicate clearly and concisely, both orally and in writing.
- Utilize computer and appropriate software (e.g., Microsoft Office:
Excel, Outlook, PowerPoint, Word) and job-specific applications/systems to
produce correspondence, charts, spreadsheets and/or other information
applicable to the position assignment.
Sunshine Enterprise USA
is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled
Persons”
Salary : $27 - $31