What are the responsibilities and job description for the Administrative Support position at SUNSHINE ENTERPRISE USA LLC?
Job Description
Administrative Specialist
Position Summary : Our client is currently seeking an Administrative Specialist to join a wonderful team! This position is focused around keep office minutes, creating documents for meetings, and data entry. There is a portion of the position that will be traveling between offices.
Qualifications :
Excel, Microsoft Word, PowerPoint, Pro Adobe Acrobat, SharePoint, Maximo, Outlook, Power BI (would be helpful but not necessary), and Xerox Machine.
4-7 years of providing administrative support in a related environment or an equivalent combination of education beyond high school and experience.
A High school Diploma or General Equivalency Diploma (G.E.D.) and one year of training in Business, Office Administration or a closely related field
Responsibilities :
Travel, Personnel (interviews, personnel provisioning, Office / Warehouse supply orders, Calendaring / scheduling in Outlook for GM, Meeting Minutes, Cases for facilities / technology support / Human Resources, P-Card purchases and reconciliation
Managing SharePoint site. Promptness is a necessity. Not remote position. The person will have to report to the office in Inclement weather
Coordinates production of newsletters, publications, and presentations and maintains electronic postings for websites.
Supports handling of confidential personnel issues. Processes personnel documents and performs any associated compliance administration as applied or assigned.
Create and maintains records management solutions for information, often high in volume and / or detailed, complex or sensitive in nature making it challenging to manage.
Advises others on administrative procedures and / or provides training and instruction.
Reviews, processes, prioritizes, and / or routes incoming mail, publications, directives, and regulations.
Tracks and supports contract processes, acts as a liaison with outside vendors
Assists the public with an explanation of organization policies, rules, and procedures, responds to inquiries and complaints regarding CSU services, researches and directs to appropriate personnel
Tracks the collection and / or receipt of documents and verifies completion
Sends retrieves and prepares documents, and materials (i.e., e-mail, fax, mail, ship, courier, etc.)
Prepares and proofreads letters, memos, reports, and other correspondence
Generates reports, spreadsheets, requests for proposals, publications, presentations, and other materials considered detailed and / or complex in nature
May arrange for supplies or materials for meetings or events
May give presentations
May perform administrative process design and maintenance in an area of specialization or for administrative projects of moderate complexity
It is the responsibility of all employees to comply with the safety and health program in support of an incident and injury-free workplace
Sunshine Enterprise USA is an "Equal Opportunity Employer-Minorities, Females, Veterans and Disabled Persons"
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