What are the responsibilities and job description for the Office Specialist position at SUNSHINE ENTERPRISE USA LLC?
Job Description
Company Summary : Our client is seeking an experienced an Office Specialist, responsible for advanced secretarial and clerical work coordinating various staff support / clerical operations or functioning in a specialized technical staff capacity for the Volusia County.
Position Summary : The ideal candidate, must have at least three years of performing secretarial / administrative assistant responsibilities, and demonstrating great customer service, and time management skills.
Start Date : Within 2 weeks upon hire
Work hours : Monday ~ Friday, 8 am - 5 pm with 1 hour break
Responsibilities :
Performs a variety of clerical, secretarial, and / or receptionist duties for a program activity or section of a division or department under direct and daily supervision.
Schedules appointments.
Gives information to callers.
Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered.
Files correspondence.
Maintains files and other pertinent records.
Processes paperwork for accounts payable and purchasing materials.
Relieves Manager of minor administrative details.
Coordinates office operations with other activities and units of the county.
Compiles technical data for use in an activity's operation.
May serve as an office manager ensuring the efficient operation of the office.
May perform tasks delegated by supervisor which may require discretion and judgment.
May complete special assignments and special projects with little or no supervision, such as procedural guides within the division.
Researches and develops material for the supervisor's use.
May be assigned to other county locations based upon operational needs.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.
Minimum Qualifications :
Graduation from high school or possession of a GED
Three(3) years of progressively responsible secretarial / administrative assistant work at a fast-paced office environment
Proficient in Microsoft Word and Excel.
Basic knowledge of Federal, State or local social service grant programs is also preferred.
ADA REQUIREMENTS :
Physical Demands : Ability to lift, carry, push and / or pull 10 pounds. Ability to see, hear and speak, finger dexterity.
Environmental Demands : Work Inside, be able to work in a face-paced environment with a large influx of customers / clients.
Mental Demands : Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compounds, complex sentences and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion.
Knowledge & Abilities :
Knowledge of modern office practices and procedures.
Knowledge of division programs.
Knowledge of the principles of management and their application to the administration of governmental affairs.
Knowledge of research techniques.
May require knowledge of basic accounting principles and procedures.
Knowledge of business English and basic math.
Able to exercise judgment and discretion in applying and interpreting policies and procedures.
Able to carry out complex oral and written instructions.
Able to use judgment and discretion in the execution of duties.
Able to establish and maintain effective working relationships with other employees and the general public.
Able to initiate and install administrative programs and procedures and to evaluate their effectiveness.
Able to work under stressful conditions.
Able to interact effectively with others.
Must be able to relocate to other county locations based upon operational needs.
Sunshine Enterprise USA is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”
Requirements
Monitoring crews to ensure standard operating procedures are being adhered to and participating in the work supervised.
Modifying work methods, crew sizes, and related factors to ensure that work is completed in a safe, efficient, and timely manner.
Enforces safety regulations, coordinates equipment maintenance and repair activities.
Assists in maintenance, repair, and construction activities as required.
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